Responsibilities
(1). Category Strategy Execution 10%
Supplier management
Negotiate and execute Agreements as requested by the line manager.
Utilize the tools of Continuous Improvement to drive the resolution of issues and improve supplier performance. Like improvement plan for individual supplier and period review.
(2). School trip contract/ Vendor application or modification/ Good receive for D365 ERP system 60%
I. Contract coordination
Assist the School Trip Coordinators in drafting and finalizing contracts with selected travel agent, including negotiating the terms that requested by the contract owner/school trip coordinator with vendor, submitting the contract to Head of Finance and Head of Procurement for reviewing and confirmation. Then send the finalized contract to the school/school office and provide the necessary assistance for them to create the contract in D365 ERP system.
II. Contract evaluation
Ensure after each contract an evaluation form evaluating supplier performance and suggested contract amendments is completed.
New supplier application or current supplier information modification. Help all users of D365 ERP system at Ducks, Junior, Senior and Head of College offices on supplier application or modification. For Department Purchase, the vendor information needs to be provided by the department, this role is to submit these supplier-related data into the D365 ERP system, follow up and notify the relevant users after the vendor application or modification is approval.
Fixed assets purchase and labelling. Support school on needs of ordering fix assets, such as equipment for SE21, Art department, Science equipment and furniture for Operations. Support Operations team on labelling the new purchased fixed assets. The label will be provided by Operations team.
Good receive. Support Ducks, Junior and Senior and Head of College offices on Good Receive Form. This role is responsible for: Ensure the GR confirmation form that requested by school Finance department must be used and signed by the department head/budget holder, and then send the soft copy to the above school offices for them to process the Good Receive in D365 system.
Purchasing help center/website maintenance: update the procurement process and the latest information on Sharepoint, such as D365 aprrovers and users form, budget and department code at every beginning of new school year. Assist new teachers and members how to make a purchase in D365 ERP system.
At every beginning of new school year, assist to check and dispatch the annual order to each department and get the Good Receive form signed by related teachers/receivers/budget holders. And prepare and apply the purchase order and contract for overseas annual order in D365 ERP system based on the departments and suppliers that selected by EiM/UEM.
According to the purchasing task, confirm the purchase order, select suitable suppliers, manage the purchase contract and issue the purchase order. Follow up and coordinate the delivery, ensure the goods quality, supply timely and accurately.
Arrange the purchase of equipment, tools, instruments, resource, stationeries, and etc. based on the purchase plan or the requests from staff or student groups in school. Including be responsible for the goods inquiry and cost comparison, and control the purchase cost.
Participate in supplier development, evaluation and daily assessment.
(3) Communications 20%
Work with procurement colleagues who are working within the same spend areas. As appropriate, participate in the objectives setting and alignment process with these colleagues.
Lead and/or participate on project teams as required or assigned.
Responsible for communicating all project updates, milestones etc. to team members and stakeholders.
And any other responsible as directed by the line manager from time to time. 10%
Total% 100%

Key competencies and demonstrated skills:
(1). Excellent knowledge of procurement processes, procurement systems, and procedures, understand common sourcing processes.
(2). Strong negotiation/influencing, and written/oral communication skills and a demonstrated ability to work in teams.
(3). Strong communication skills and cross-functional activities.
(4). Fluent written and verbal communication skills are necessary and coordination.
(5). Effective management of multiple small projects assigned by the line manager – ability to effectively meet deadlines (good time management and focus on appropriate priorities).
2. Profile and education
(1). Bachelor’s Degree required or equivalent purchasing qualification, (2). 2-5 years experiences in assigned spend area in a procurement or operations role desirable.
(3). Good computer skills including Word, Excel, PowerPoint, and e-mail, fluent in spoken and written English and Chinese.

Dulwich College International is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, and successful references.