Provide daily assistance for GM & operation, convey the decision of management, asst. to arrange the schedule for GM, collect and prepare operation reports, manage related documents and company stamp with the objective of ensuring accurate and timely service for GM and Operation within TE values and policies. Coach & guide the dept. asst. to better finish their job.
Daily GM & Operation Assistance
i) Assist GM on scheduling travel, meeting, appointments and other commercial activities
ii) Receive the PO/Payment etc. request & reports from related department, send to GM for approval and follow the next steps.
iii) Feedback the GM approval to related departments.
iv) Transfer and communicate the management decision to related departments. v) Responsible for VIP guests' logistic (such as meeting arrangement, dinner arrangement, transportation etc.) with Admin or other related departments.
In order to provide daily assistance to GM and operation timely."
Report collection and preparation
Collect and prepare kinds of required reports from different departments, check and send to GM review and approval, then release to related staff. To ensure report timely and accuracy.
Document & company chop management
i) Well keep important documents to easy tracking & keep confidential. ii) Administer company chop and manage company chop using record.
In order to comply with company policies & guideline. "
Hotel and Airticket booking
Help GM & VIP guests to book hotel & airticket, convey GM & guest's suggestion to Admin dept.. "
"Government relationship
i) Conduct to fill government required survey questionnaires and feedback to government.
ii) Asst. related dept. in applying for legal entity related change (if have).
iii) Receive gov. guest & coordinate with related dept. if gov. arranges plant tour.
iv) Handle other gov. affairs as gov. require.
In order to keep good relationship with government."
Communication
Convey the information timely and accurately from management to department head and employees, or outside mass if needed, to ensure timely & accuracy communication.
Coach & guide dot line reports
Give patient, details coach to dot line reports, guide them to improve their job skills, ensure they could meet their performance goals.
Job requirements:
61 Bachelor’s degree, major in secretary, administration or business management.
61 At least 3 years similar working experiences for management.
61 Master English& office software skills.
61 Action Oriented, good at dealing with ambiguity, approachability, caring about dot line reports, comfort around higher management, composure, creativity, patience, self-motivated.