Responsibilities:
1. Handle administrative works, eg. process application forms, compile and update exhibitor database of respective fairs, filing and etc to ensure smooth running of daily operation.
2. Prepare, issue and distribute fair-related documents and materials to exhibitors (e.g. invoice, credit note, receipt, confirmation of acceptance, booth confirmation, floor plan, exhibitor manual and etc.) to ensure exhibitors are well informed and prepared for their participation.
3. Coordinate with working partners e.g. booth contractors, freight forwarders, travel agents and etc by preparing exhibitor list with contact details to ensure on-time services can be offered to exhibitors.
4. Handle, process and coordinate all works before, during and after fairs (e.g. booth allotment planning and balloting, catalogue entry forms to exhibitors and Frankfurt for publishing, VAT refund documentation, booth construction, necessary services and materials orders, follow up payment, shipment, visitor registration and etc.) to ensure exhibitors have a good participation experience and smooth running of respective fairs.
5. Recruit and supervise temporary workers during fairs to ensure good and immediate client service and support can be provided to exhibitors.
6. Perform exhibitor and visitor canvassing for respective fairs by direct mailings, email promotions, phone calls and etc, and update clients database.
7. Gather original invoice/contract/quotation from suppliers and prepare PO for management’s approval and review.
8. Prepare annual budget proposal and monthly forecast for responsible areas to the manager.

Requirements:
1. 2 years event-related working experience.
2. Hands-on knowledge in MS office and Chinese Word Processing, knowledge in Photoshop and Acrobat is an advantage.
3. Good organizational skills and communication skills.
4. Good command of both written and spoken English and Chinese (Cantonese and/or Mandarin), additional language will be an asset.
5. Well-organized and good team player.
6. Willing to travel overseas.