Working with us
A commitment to lifelong learning, for ourselves and our students so we can all make a positive difference
Dehong International Chinese School recognises that exceptional and inspirational teachers are our most valuable resource in providing our students with an excellent international Chinese education. Dehong teachers are ambitious for their students’ learning and put students first in everything they do. They have the highest aspirations for their students’ achievement and development, both in the classroom and through the many co-and extra-curricular activities on offer. Our teachers actively promote the School’s mission and vision through their enthusiastic and full participation in school life and their supportive engagement with students, colleagues and parents.
*Qidi programme is a cross-curriculum programme offered by the school and outsourced vendors at the end of the school time or after school.

Reports to
Assistant head beyond the classroom (Qidi coordination)
Academic deputy heads of schools (Exams)
Purpose of Role
The Academic Administrator (Exams and Qidi coordination) role oversees all aspects of examinations and Qidi programme coordination within the school.
The person in post will be familiar with the school’s examination timelines and procedures, have good administrative skills, be highly efficient and be able to work well independently. They will be articulate & competent; able to deal sensitively with a variety of situations with all stakeholders like teachers, examination invigilators, students, parents, the education bureau and examination board representatives.
The person will be familiar with and comply with all school policies and procedures related to QiDi activities and safe at schools. One of the purposes of the post is to assist the assistant head beyond the classroom to develop and maintain the overall quality and range of activities across the School. They will be familiar with the whole QiDi programme on offer; be familiar with the relative platform(e.g. Schoolsbuddy) and its operation; be familiar with potential QiDi providers in the Shanghai area.
The ability to be clear and assertive whilst remaining calm, composed, tactful and flexible is essential. Be proactive and flexible. Be able to work well under pressure and to short deadlines.

Duties and Responsibilities - Examinations
Examinations:
1. Oversee all arrangements for all public examination entries e.g. CNC exams and IB exams and all internal examinations e.g. annual exams, mock exams, oral exams etc
2. Organise the registration and collection of examination fees if appropriate
3. Co-ordinate the preparation and submission of entries to examining bodies and the education bureau
4. Ensure all examination papers and stationery are delivered safely to the school, being responsible for their strict security and ensuring completed papers are dispatched promptly and appropriately. All papers must be stored in a locked safe.
5. Co-ordinate the team of invigilators, with the support of the Lead Invigilators, including timetabling and training of staff.
6. Make appropriate timetabling and room arrangements for the above and ensuring proper examination invigilation of the examinations is put in place
7. Ensure that all examinations start and finish appropriately in line with examination board regulations including the conduct of any on-line examinations.
8. Ensure that students are given all the necessary relevant information about examination entries, the dates and times of the examinations, conduct during examinations and the collection of results and certificates and that this information is given in good time.
9. Ensure that all necessary stationery and materials and other requirements are provided for examinations. Initiate appropriate correspondence with and responding appropriately to correspondence from the education bureau and other various examination boards the school deals with.
10. Deal with issues relating to appeals, remarking and other administrative issues such as pupils who miss examinations through illness or who require special consideration.
11. Deal with enquiries from parents and students, including former students.
12. Receive examination results and certificates and making arrangements for their issue.
13. Keep up to date with the necessary policies, procedures, rules and regulations laid down by the different examination bodies.
14. Organise appropriate arrangements for the support of candidates with special examination requirements (e.g. dyslexia)
Work in liaison with the curriculum Deputy Heads and IB coordinator to provide information related to public (and if required, internal) examinations in a format which is easily accessible so that effective examination analysis can take place immediately after results have been received and processed.
15. To be responsible, along with the Academic Deputy Heads and IB coordinator for the smooth running of all inspection visits by external examination providers.
Duties and Resoisibilities - Qidi Coordination
Qidi Coordination:
01. Assist in the planning, budgeting, organization and preparation of the school’s QiDi programme.
02. Assist assistant head beyond the classroom to source new QiDi activity providers.
03. Assist assistant head beyond the classroom to Contact and set up contracts with these providers.
04. Ensure all contracted providers understand our safe at schools policy.
05. Receive invoices from providers and organizing their timely payment.
06. Assist the assistant head beyond the classroom in following up any complaints, incidents or issues related to the QiDi programme.
07. Assist with the logistical elements of the programme, including organisation of transport, venues and equipment for QiDi.
08. Assis the assistant head beyond the classroom with administration, where necessary.
09. Work closely with the finance department to ensure the correct billing of activities to parents
Other tasks:
10. Undertake such other tasks as may be reasonably required by the Administration Manager, Bursar or Senior Management Staff.
How to Apply
Dehong is a well-resourced school with highly motivated and academically successful students. Successful applicants will be enthusiastic about the ethos and values of Dehong Schools. An attractive and competitive remuneration package will be offered to the chosen candidate. To apply for this position, you will need to include:
Applications should be submitted through our on-line application system by clicking the ‘Apply button’ on this page
Safeguarding Statement
We are committed to developing supportive and safe learning environments
Dehong is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, and successful references.