Key Responsibilities / Function:
? Responsible for fulfilling inquiring and purchasing activities properly and within the assigned schedule and budget. (Experience on LLI and critical packages are preferred)
? Makes sure all the information necessary are available for issuing the inquiry and set up relevantly in EPC-Business
? Expedite the Acknowledgement of the inquiry and coordinate on the clarification before bid submit if necessary
? Expedites the bids within due time and response to bidders if extension requirement from bidders .
? Arrange the clarification meetings both on technical and commercial and conduct basic negotiations with vendors.
? Indicates, during negotiations and on the commercial tabulations, all the necessary information in a clear and well-defined manner.
? Prepares the purchase order documents (mail of order, formal purchase order and its revisions) in due time and in the most definite way possible.
? Expedite the PO Acknowledgement
? Contributes to recover the amounts relevant to the back-charges already notified to the Vendors by Company field organization, according to the approved procedures.
? Responsible for updating the purchasing status on the inquiry which he is in charge
? Responsible for PO Amdt. Negotiation and placement
? Responsible for the delivery time of the supply, monitoring production on the base of fabrication schedule issued by Suppliers and responsible of the coordination of all the expediting and shop inspection activities on the project.
? Responsible to send out the 1st contact to the vendor after PO acknowledgement and arrange the Kick-off Meeting.
? Expedite the monthly progress report and sub-order status timely
? Verify that the Suppliers or Sub-Suppliers follow this schedule strictly, and cooperates with the technical section specialist to ensure any possible recovery in case of delay.
? Responsible for expediting the first issued documentation & drawings from Suppliers per the Material Requisition.
? Responsible to alarm to project in case of any risks regarding the fabrication, schedules and quality.
? Responsible to contribute in the evaluation of suppliers’ performances with the contribution of any other involved colleague.
? Visit the Suppliers and issues an expediting report, notifying any needs or clarifications required by Suppliers.
? Issues Release Note.