Key tasks:
Event Planning and Management
？ Manage events annually from start to finish— concept, design, deployment and testing (virtual events) and on-going
support
？ Establish meeting goals/objectives in coordination with editors and partners (where applicable)
？ Build, update, and manage conference website
？ Conduct site inspections as necessary, for conference locations. Identify best options with respect to layout
specifications, location, costs, reservation policies and other demographic details
？ Review and negotiate contracts with venues and other conference vendors. Work with legal team to execute
contracts
？ Effectively draft and communicate all conference-relevant information to vendors, speakers, abstract presenters and
attendees and internal stakeholders
？ Monitor progress and communicate all updates to the organizing committee and client partners
？ Ensure that program deliverables are on time, within budget, consider SN goals, and planned at the required level of
quality
？ Work closely with marketing teams to communicate marketing plans to editors/speakers; track results
？ Manage on-site logistics at select conferences and exhibits per contract agreement
？ Manage partner/sponsor expectations
？ Be responsible for accurate and timely revenue and expense tracking against the budget. Manage invoices for
conference expenses
？ Determine signage and other conference printed products and coordinate with either our internal design teams or
the client partner’s design team
？ Admin duties and projects as assigned by line manager
Reporting
？ Work with Senior Manager to identify risks and opportunities
？ Develop monthly reports to Senior Manager: budget tracking, milestones, registration, abstract submissions, etc
？ Conduct post-conference debriefs with external and internal stakeholder and compile details for reporting
？ Make recommendations throughout the planning and at the end of the event on any relevant issues that may need
improvement
Key Relationships:
？ Internal: Editors, Senior Event Manager, Conference Managers, Marketing Manager, Sales, Finance, Legal, Content
Services Team
？ External: Client partners, Sponsors, Hotel and Convention Center Representatives, Vendor Representatives, Speakers
and conference attendees (and all of their administrative teams)