Role Description

JOB TITLE

PA to Second Master & Enrichment Office Manager

DEPARTMENT

School Office

LOCATION

Shanghai

SUPERVISOR

Second Master

KEY RESPONSIBILITIES
* Provide secretarial support to the Second Master.
* Assist with coordinating the Second Master’s daily schedule, meeting minute taking, teleconferences and travel requirements and other daily work schedules;
* Help the Second Master prepare presentations, reports, correspondence and other documents as assigned;
* Translate documents for the Second Master when needed;
* Assist with student and parent enquiries to the office of the Second Master, where needed.
* Coordinate and manage Whole School Communications with various secretaries and Directors; including CCAs, Sport, Performing Arts, Trips & Excursions, Music.
* Coordinate, with pillar secretaries, the duties of school porters.
* Assist and organize logistics for internal meetings and external visits or events.
* Other assigned work as requested by the Headmaster.
* Any other duties commensurate with the post

The job description is not exhaustive and may be amended following

BASIC QUALIFICATION

Education: Bachelor’s degree

Language: Fluent written and spoken English

Working experience:

A minimum of two years experience in either an international school administration office department or as an EA to an expat in either an international school or foreign company would be desirable.

PERSONAL QUALITY SEEKED:
* Demonstrating practice that represents the five core values of Wellington at all times (courage, integrity, kindness, respect and responsibility
* Excellent communication and interpersonal skills, proven ability to communicate effectively with different types of people in a cross-cultural environment.
* Strong passion for the education industry.
* Experience in solving complex problems, strategic thinking and delivering significant impact.
* Personal integrity, accountability and credibility.
* Strong mindset for continuous improvement to meet or exceed expectations.
* Maintain a tidy and organized work environment.
* Discrete and sensitive to confidentiality;
* Responsible, self-motivated, detailed-minded, professional, organized, independent and mature;
* Good team player as well as good team leader.

As an employer of choice, Wellington College China is committed to making professional learning and personal development central to its ethos and approach. WCC fully recognises its responsibilities for safeguarding children. Our safeguarding policy applies to all staff, governors and volunteers working in the Group.