Job Title: Senior Executive to the General Manager’s Office (Chairman/Vice Chairman/Strategic Office)



Position Advantages:

A core position for cross-department communication and coordination, with exposure to company leadership and strategic decision-making, offering rapid career growth opportunities.
A highly challenging job with a diverse career development path.
Play a key role in a dynamic corporate environment, driving the achievement of the company's overall strategic goals.


Position Overview:

As a key member of the General Manager's Office, you will directly assist the Chairman, Vice Chairman, and the senior management team of the General Manager's Office/Strategic Office in handling complex daily tasks. Your responsibilities include coordinating internal and external resources, optimizing management processes, conveying critical information, and ensuring the efficient and precise execution of the company’s strategic initiatives. This position requires excellent multitasking abilities, strong coordination and communication skills, as well as efficient time management and data analysis capabilities.



Key Responsibilities:



Senior Schedule Management and Meeting Coordination:

Efficiently manage the busy schedules of the Chairman, Vice Chairman, and members of the General Manager’s Office and Strategic Office, ensuring precise arrangements for various meetings, including but not limited to senior internal meetings, external business discussions, and strategic planning sessions.
Prepare meeting materials in advance, distribute agendas, follow up on meeting resolutions, and ensure the execution of decisions with timely progress feedback.
Document and Information Flow Management:

Manage the core documents, contracts, and files of the General Manager’s Office/Strategic Office, ensuring confidentiality, accuracy, and security.
Organize and relay internal and external information efficiently, ensuring timely and accurate communication, and preventing any information delays.
Efficient Administrative Support and Resource Coordination:

Provide comprehensive administrative support to the decision-making committee, General Manager’s Office, and Strategic Office, including travel arrangements, visa processing, and hosting senior leaders and partners.
Coordinate internal departmental resources effectively to ensure smooth daily operations and meetings, manage unexpected events, and adjust work priorities as needed.
Data Analysis and Senior Management Reporting:

Collect, organize, and analyze key data to provide accurate information support for decision-making in the General Manager’s Office/Strategic Office.
Assist in preparing various management reports, strategic plan presentations (PPT), and data visualization reports, ensuring the high quality of content and in-depth analysis.
Special Tasks Assigned by Senior Leaders:

Execute highly complex and challenging special tasks as assigned by senior leaders, ensuring efficient completion of emergency tasks and project support.
Work Authorization and Process Oversight:

Supervise the execution of company workflows and related policies, propose optimization suggestions, and drive improvements.
Provide strategic advice and recommendations to the company and departments, oversee work progress, and ensure efficient execution and goal achievement.


Qualifications:



Educational Requirements:

Bachelor’s degree or higher in Administrative Management, Business Administration, or a related field is preferred.
CET-6 (College English Test) or higher, with fluency in written and spoken English.
Work Experience:

At least 3 years of relevant work experience. Candidates with experience as an executive assistant, supporting strategic offices, or organizing large corporate events will be given priority.
Cross-departmental collaboration experience, with the ability to adapt quickly to multitasking environments.
Professional Skills:

Proficient in Microsoft Office (Word, Excel, PPT, etc.), with strong documentation, data analysis, and report preparation abilities.
Excellent written and verbal communication skills in both Chinese and English, with the ability to communicate fluently with senior management and international partners.
Outstanding time management and multitasking abilities, capable of maintaining efficiency under pressure, with attention to detail to ensure precision at every stage.
Strong interpersonal and cross-department coordination skills, effectively facilitating inter-departmental cooperation.
Professional Competencies:

Deep alignment with and adherence to corporate culture and values, with a strong sense of responsibility in a fast-paced, high-pressure environment.
Excellent teamwork and innovation skills, with the ability to solve unexpected problems and propose feasible solutions.
Strong emergency handling abilities, meticulous work attitude, and strong judgment and decision-making skills.
High confidentiality awareness, with the ability to strictly adhere to the company’s confidentiality policies and procedures to ensure sensitive information security.

职位名称：总经办高级助理（董事长/副董事长/战略办）

职位概要：

作为总经办的重要成员，您将直接协助董事长、副董事长以及总经办/战略办的高层管理团队处理复杂的日常事务，负责协调内外部资源、优化管理流程、传递关键信息，并确保公司战略执行的高效性和精准性。此职位要求出色的多任务处理能力、极强的协调与沟通能力，以及高效的时间管理和数据分析能力。

主要职责：

高级日程管理与会议协调：

高效管理董事长、副董事长、总经办及战略办成员的繁忙日程，确保各类会议的精准安排，包括但不限于高层内部会议、外部商务洽谈、战略规划讨论等；
提前准备会议资料、发放议程、跟进会议决议，确保落实执行并及时反馈进展。
文件与信息流管理：

负责总经办/战略办的核心文件、合同和档案管理，确保文件的机密性、准确性和安全性；
高效整理和传递内外部信息，确保信息的及时、精准流通，避免任何信息滞后。
高效行政支持与资源协调：

为决策委员会、总经办及战略办提供全面行政支持，涵盖差旅安排、签证办理、接待来访的高层领导及合作伙伴等；
有效协调公司内部各部门资源，确保日常办公与会议活动顺畅开展，处理突发事件，及时调整工作优先级。
数据分析与高层报告编制：

收集、整理和分析各类关键数据，为总经办/战略办的决策提供准确的信息支持；
协助准备各类管理报告、战略计划PPT、数据可视化报告等，确保报告内容的高质量和信息的深度分析。
上级领导特别指派的任务：

按照上级领导的安排，执行具有高度复杂性和挑战性的特别工作任务，确保高效完成各类突发事务与项目支持。
岗位工作权限：

监督公司工作流程和相关制度的执行，提出优化建议，并推动相关改进措施；
对公司和部门的工作提供战略性意见与建议，监督与检查工作进展，确保高效执行和达成目标。
任职资格：

学历要求：

本科及以上学历，行政管理、工商管理或相关领域优先；
英语6级及以上，具备流利的英语听说读写能力。
工作经验：

至少3年以上相关领域的工作经验，优先考虑有高管助理、战略办支持或组织大型企业活动经验的候选人；
具备跨部门协作经验，能够快速适应多任务工作环境。
专业技能：

精通Microsoft Office（Word、Excel、PPT等办公软件），具备较强的文档编写、数据分析与报告制作能力；
优秀的中英文书面及口头表达能力，能够与国内外高层管理人员、合作伙伴进行流畅沟通；
出色的时间管理与多任务处理能力，能在高压环境下保持工作高效，并注重细节，确保每个环节精准到位；
良好的人际交往和跨部门协调能力，能够有效促进部门间的合作。
职业素养：

深刻认同并践行企业文化与价值观，能够在快节奏、高压力的工作环境中保持高度责任感；
优秀的团队协作意识，具有较强的创新能力，能够解决突发问题并提出可行的解决方案；
强大的应急处理能力、细致严谨的工作态度、较强的判断力和决策能力；
高度保密意识，能够严格遵守公司规定的保密制度与流程，确保敏感信息安全。
岗位优势：

跨部门沟通协调的核心岗位，接触公司高层领导与战略决策，获得快速成长的机会；
提供极具挑战性的工作内容与多元化的职业发展路径；
在动态变化的企业环境中，发挥关键作用，推动公司整体战略目标的达成。