Office Assistant 商务助理
我们是一家来自美国的工业机械设备公司，在中国的代表处在上海杨浦区，现在招聘一名英文比较好的商务助理。
Key point: English can be working language.
Skilled in Words, Excel, PPT, Outlook, etc.
JOB RESPONSIBILITIES/PROFILE
POSITION: Office Assistant
COMPANY:Our partner, a well-known mechnical machines and tools company from USA.
Office: Shanghai, 杨浦区，近国顺东路 翔殷支路
MANAGER: Office Manager
SUPERVISOR: Senior Vice President
职位要求： Requirements:
EDUCATION, TRAINING & EXPERIENCE
1. Must be literate in English.
2. Experience using Microsoft Word, Excel, Outlook, Acrobat Professional, with a willingness to learn new software and applications.
3. Previous experience working in an office environment.
4. Type 50 words per minute.
5. Must have excellent customer service skills, with a preference for experience working with factories.
PHYSICAL REQUIREMENTS
1. Sitting for extended periods of time.
2. Lift 25 lbs. 可以提起11公斤重的物品
3. Talk and hear both in person and by telephone.
4. Regularly stop, kneel, bend, and crouch. 个人日常行动没有障碍，如停、屈膝、弯腰等等
TOOLS & EQUIPMENT USED
Standard Office Equipment
ESSENTIAL FUNCTIONS
61 Support the Office Manager by reporting any problems or issues amongst vendors and/or inspectors.
61 Work to resolve time sensitive issues and provide timely updates to the Office Manager until the issue is resolved.
61 Work with vendors to get orders shipped according to the Cargo Ready Date assigned to the purchase order. Report problems to the Office Manager.
61 Maintain nameplate and seal inventories, arrange shipments to vendors based on machine order quantity, as well as prepare a monthly inventory report.
61 Support Our Headquarters Quality Control department by following up with vendors on machine quality issues.
61 Support Our Headquarters Customs Department by requiring vendors to submit correct shipping documents, assist with customs clearance, and other issues as they arise.
61 Send the Weekly Production Report to Headquarters.
61 Coordinate shipments in the most economical way, which may entail submitting a consolidated container shipping proposal.
61 Update customer Product Rating Review in Jira.
61 Update artwork for Our products.
61 Record inspection requests from vendors and submit them to the Office Manager.
61 Consistently review processes for added efficiencies and report those efficiencies to the Office Manager.
61 Record the daily exchange rate, and supply to vendors upon request.
61 Respond to all emails within 24 hours of receipt.