Primary Function: 1. This position will work closely with Regional Procurement Manager and Regional Category Managers to provide assistance and purchasing support to all Abbott divisions operating in China. 2. Applies experience and procurement knowledge to execute the purchasing and supply management strategies created by the Global/Regional Category Managers. Work with customers, internal and external, and the Divisions to solve issues and drive high levels of customer service. This role will work across multiple Category Verticals. 3. The position will be responsible for Operations and Tactical work with the various Categories 4. Execute the procurement process including completion of associated documentation (bids, contracts, purchase orders) and supplier negotiations. 5. Works within defined processes and procedures and may help determine appropriate approaches for change. 6. Proactively seek innovative ways to improve the procurement processes, cycle times, and customer service levels 7. Full understanding of the "One Procurement" strategies. Strong knowledge and project work across multiple Categories that impact the team positively. 8. Perform job responsibilities in accordance with the highest ethical standards. Help to guide internal customers and suppliers in proper procedures to maintain the same ethical standards. Demonstrate strong ethics at all times even in the face of country culture with conflicting practices. 9. This position has delegated authority to commit company funds while contributing cost savings and partnerships with suppliers and internal customers.
Direct Reports : This position will not have any direct reports.
Key Areas of Responsibility and Accountability: 1. *** line responder; pivots between strategy, operations and transactional sourcing 2. Manage SOWs/RFI's/Ordering documents. Assist with supplier selection. 3. Execute against category strategies and work in the guidance of strategic category managers and the reporting manager. 4. Manage day to day supply issues. Analyzes possible solutions using standard procedures. Communicates pertinent information to both internal customers and suppliers to keep apprised and to prevent problems. 5. Execute ad-hoc/one off buys 6. Lead resolution on issues and invoice error. 7. PO change management and communicate trends of changes 8. Enable supplier integration and KPI's 9. Drive savings outcomes 10. Collaboration with functions 11. Manage stakeholders at various levels 12. Create and implement RFPs 13. Seek innovative ways to maintain and improve procurement processes, cycle times, total acquisition costs, and customer service levels. 14. Manage country level projects as directed by Regional Category Managers
Purchase Request / Order Processing 1. Perform upstream collaboration with internal stakeholders from planning to eventual procurement of materials and services 2. Assist the internal stakeholders in defining their specifications of products and service. 3. Review and evaluate Purchase Request according to needs and specifications of the internal stakeholders and ensure completeness of supporting documents 4. Monitor PR/PO 5. Compare prices, specifications, delivery dates and probable savings to determine the best bid among accredited suppliers 6. Respond to internal and external customers inquiries about order status, changes, or cancellations 7. Organize, update and retain purchasing process files and purchase order records
Purchasing Policy Development, Review and Implementation 1. Assist in the development of Purchasing policy and Procedures as required by the organization to ensure efficient and compliant purchasing operations 2. Ensure alignment and compliance of Purchasing policy with Global Procurement and Financial policy 3. Ensure implementation and strict observance of Purchasing policy 4. Vendor / Supplier Management 5. Maintain a reliable list of accredited vendors/suppliers for key areas of spend 6. Ensure that vendor/supplier accreditation process in compliance with Global Procurement and Financial standards and requirements 7. Monitor and manage vendors/suppliers the areas of cost savings, process improvements, sourcing of materials and innovation initiatives 8. Conduct vendor/supplier performance reviews
Strategic Thinking : 1. Performs routine professional-based activities and contribute to and manage some projects. 2. Communicate with appropriate departments to clarify request and obtain appropriate supporting documentation for the purchase
Relationship Management : 1. Implement agreed purchasing strategies for category 2. Meet regularly with divisional stakeholders and support functions to ensure good customer satisfaction and continuous improvement
Compliance : 1. Responsible for compliance with applicable Corporate and Divisional policies and procedures.
Accountability : 1. Executes against the strategies set by the Category Leads/Managers. 2. Seek innovative ways to maintain and improve procurement processes, cycle times, total acquisition costs, and customer service levels. 3. Key Organizational Relationships: Category Leads and Manager; Division Stakeholders; Division Sales, Corporate Functions such as HR ; Legal ; Finance ; OEC , etc.
Knowledge & Experience: 1. Knowledge in Purchasing /Procurement Process, Project Planning, and implementation 2. Strong Commercial knowledge required (Quotation analysis, contract negotiation skills) 3. Over 5-10 years experiences in Purchasing/Procurement capacity 4. Strong people skills, strong problem-solving skills 5. Familiarity with sourcing and vendor management 6. Experience working in a US or foreign multi-national corporation is required 7. Interest in market dynamics along with business sense 8. Experience in procurement of goods and services in support of a commercial sales organization 9. Exposure to multi-racial environment preferably in healthcare industry setting
Competencies required: 1. Analytical Skills and attention to details 2. Fluent in English (verbal and written) 3. Excellent communication, interpersonal skills and negotiation skills 4. Computer knowledge on Microsoft application e.g. excel, power point and word. Skilled in spreadsheet programs 5. Able to work with minimum supervision 6. A team player and can work under pressure 7. With Leadership and influencing capacities 8. Hardworking and disciplined. Committed to achieving goals and objectives within the framework of a team environment.
