1. Master the normal operation process within the department, complete the daily work such as work report, activity arrangement, etc.
2. Cooperate with all teams and personnel to collect information and make summary analysis if needed
As recipient of office supplies, Placing and expediting department orders, include but not limited to computers, equipment, accessories, etc.manage office supplies distribution, maintain recipient record,
3. Support new hires’ on-board process and help to apply accounts for related tools.
4. Support internal/external trainings, generate QR code, record training and maintain training video.
5. Support internal/external knowledge sharing and maintain relevant finance related.
6. Handle sensitive information in a confidential manner, manager department folders.
7. Greet and assist visitors to the office, e.g.: guide visitors, meal application, etc.
8. Support department reimbursement, pre-verify invoice & voucher, payment.
9. Interface of 5S, pay attention to the office environment of the department, provide necessary supervision and management
10. Book conference rooms, taxis, couriers, hotels, etc.
11. Organize TB when needed.
12. Assistant HR to provide relevant report, include but not limited to HC, training, mentoring, etc.,
13. Other administrative tasks, communicate with IT, purchase, warehouse, etc..
14. Capex application
15. Department DR/TG meeting agenda, meeting room arrangement
16. Other tasks assigned (department food/snack arrangement ,“Taobao” purchase for department use/projects)