Position Summary
The primary job purpose of this role is to ensure the accurate and efficient management of the company's cash flow and the proper handling of employee expense reimbursements for both Songjiang and Anji sites/entities. This involves safeguarding cash assets by meticulously overseeing daily cash transactions, maintaining appropriate cash levels in coordination with the operating demand, and implementing stringent security measures. Additionally, it entails carefully reviewing and approving employee reimbursement requests in line with company policies to ensure fairness and compliance while also providing guidance to employees on proper documentation. Ultimately, the aim is to optimize cash management processes and facilitate smooth financial operations related to cash and employee expenses within the company.

Responsibilities
-You manage daily cash inflows and outflows, including cash receipts from various sources and cash disbursements for company expenses, coordinate closely within finance, procurement and sales team to ensure optimal cash levels are maintained
-You perform regular bank reconciliations to ensure the company's cash records match the bank statements. Liaise with the company's banks to resolve any banking issues, such as incorrect charges or missing transactions.
-You provide the finance leaders with accurate and up-to-date information on bank balances and transactions for financial reporting purposes, prepare cash-related reports, including cash position summaries and cash flow statements, for management review
-You evaluate and recommend banking services and products that could benefit the company, such as more efficient payment processing options or interest-bearing accounts. Work with the Procurement team when negotiating banking fees and services contracts.
-You review and process employee expense reimbursement requests in accordance with company policies. Collaborate with cross functions to ensure employees are aware of the reimbursement policies and procedures, interact with employees directly to clarify any questions or discrepancies regarding their reimbursement submissions
-You continuously assess and improve the cash management and expense reimbursement processes. Identify areas for automation or streamlining, such as implementing an electronic expense submission and approval system. Collaborate with the IT department to implement process improvements and ensure system integrations are seamless

Decision making
-The position has a limited level of autonomy within the boundaries of established company policies and procedures.
-In cash management, you can make routine decisions regarding the daily handling of cash within the parameters of approved cash and bank balance handling procedures. When processing employee expense reimbursements, you have the authority to approve requests that clearly meet all the requirements of the company's reimbursement policy, you can also provide initial guidance to employees on routine matters, or clarify basic policy questions without seeking additional authorization.

Job Competencies
-Ensures Accountability: Accountability is vital for maintaining the integrity of financial operations. You are responsible for the accuracy of cash transactions and records; you ensure that every cash receipt and disbursement is properly recorded and accounted for. In expense reimbursement, you are accountable for the fair and accurate review of employee requests. If an improper reimbursement is approved, you are responsible for taking corrective action and implementing measures to prevent future mistakes, ensuring the company's funds are used appropriately.
-Communicates effectively: Effective communication is crucial as this role interacts with multiple internal and external stakeholders. You need to clearly communicates the company's reimbursement policies and procedures to employee, explain to employee why a particular expense was not approved, citing specific policy guidelines. In interactions with bank and internal finance, you accurately convey the current cash position and any expected significant cash transactions. This clear communication helps avoid misunderstandings, ensures compliance, and facilitates smooth financial operations
-Manages conflict: Conflict management is an important competency. In the context of expense reimbursements, conflicts may arise when employees disagree with the auditor's decision on a reimbursement request. You need to manage these situations calmly and objectively, listening to employee's concerns, re-explaining the policy clearly, and provides examples of similar situations. You also offer alternative solutions if possible, such as suggesting a different way to handle the expense in the future.
-Optimizes Work Processes: This competency enables the accounting assistant to continuously enhance the efficiency and effectiveness of their operations, seek to implement solutions like using automated cash application process. In expense reimbursement, you optimize the review process by developing a systematic approach to evaluating requests. You also look for ways to automate the communication of reimbursement status to employees. By optimizing work processes, you save time, reduce errors, and improve overall productivity.
-Collaboration: Collaboration is key due to the cross-functional nature of the role. The accounting assistant collaborates with cross function to educate employees about expense reimbursement policies. In cash management, you work with the IT department to ensure the security and functionality of cash-related software and systems. You collaborate to test and implement the new system, ensuring it meets the needs of the cash handling process.

Technical Knowledge and Skills
- Basic understanding of accounting principles and concepts relevant to expense accounting and cash/balance transactions accounting
- Knowledge of and national financial regulations related to cash handling and expense reimbursements such as anti-money laundering regulations, and tax implications of different types of expenses
- Basic understanding and working knowledge of62accounting software including Certify, JDE and MS 365

Position Requirements
-Education: A minimum of a bachelor’s degree in accounting, finance, or a related field is typically required.
-Experience: 3-5 years of overall accounting experience with preferably 1-2 years in cash/bank management and expense reviewing area
-IT Skills: JDE, Certify, MS365.
-Language Skills: written fluency in English
-Traveling required: 10% of travel to Anji required.