Position Title: Middle School Secretary
Division: Elementary School
Supervisor: Principal
Position Summary: To assist the Middle School Principal, Assistant Principal, Counselors, faculty & students in the execution of their duties through secretarial and clerical assistance and by upholding the confidentiality of sensitive materials and information.
REQUIREMENTS:
1. Bachelor degree majored in English, Administration or related, CET-6
2. Shanghai Hu Kou Permit
EXPERIENCE
1. Two years minimum experience with Microsoft Office products-Word, Excel, Access, PowerPoint, Photo Editor, etc.
2. Two years experience in English/Mandarin/English translation-oral and written
3. Two years minimum experience in office administration
SKILLS
61 Guided by ethical principles and character
61 A/V and basic technology skills
61 Fluency in Chinese and English; strong communication skills in both languages
61 Excellent organizational and time management skills
61 Effective interpersonal skills-good “people” skills
61 Effective communicator
61 Self motivated with attention to detail
61 Dress professionally
61 Outgoing, not shy
61 Flexible and trainable
61 Patient with a positive outlook
61 Speaks Shanghainese dialect
61 Familiar with MAC computer
61 Knowledge of Chinese protocol, familiar with Shanghai and surrounding community
61 Likes children
KEY AREAS OF RESPONSIBILITIES
1. Perform secretarial duties, as requested by the principal and assistant principal, including but not limited to:
a. Typing, filing, copying and/or routing of correspondence.
b. Answering the telephone, screening calls, and delivering messages as needed.
c. Scheduling appointments for principals and parent meetings as needed.
d. Participating various meetings when needed.
e. Provide information to faculty & student when inquired.
f. Providing translation as needed.
2. Data and File maintenance and management
a. Manage student attendance.
b. Manage staff attendance for specialists teachers.
c. Assist with the Counselors with student records, materials etc.
d. Assist with student file and records, i.e. file report cards, individual standardized test profiles etc.
e. Assist with power school reports as needed.
3. Events planning and organization
a. Support Grade 8 Promotion.
b. Support Parent Connect , Back to School Night, Parent-Teacher Conferences, G5 Transition Parent Night, etc.
c. Support Educational/field trips including data collection, contact list, itineraries etc.
d. Support logistics for school photo days.
4. Divisional and functional support:
a. Assist with annual purchasing order.
b. Assist with shadowing student arrangements.
c. Assist with announcements and e-mail/WeChat group distributions.
d. Assist with PSO events, meetings and other requests.
e. Manage substitute teacher arrangement as needed.
f. Administer minor *** aid and oversee sick students movement to nurse as needed.
g. Follow up on requests regarding classroom maintenance, cleaning, guards, setup etc. as needed.
5. Carry out all other assignments, as assigned by the principal.