Key Responsibilities:
1. Tender Planning and Strategy:
61 Develop and implement tender strategies to ensure the company's objectives are met.
61 Coordinate with internal stakeholders to understand project requirements and develop tender plans.
61 Identify potential suppliers and partners for upcoming tenders.
2. Tender Preparation:
61 Lead the preparation of tender documents, including specifications, terms and conditions, and evaluation criteria.
61 Ensure all tender documents are accurate, complete, and comply with legal and regulatory requirements.
61 Collaborate with technical and commercial teams to develop comprehensive and competitive tender submissions.
3. Tender Submission:
61 Manage the submission process, ensuring all documents are submitted on time and in the correct format.
61 Coordinate with external suppliers and partners to gather necessary information and documentation.
61 Ensure all submissions are reviewed and approved by relevant internal stakeholders.
4. Tender Evaluation:
61 Lead the evaluation process, ensuring all submissions are assessed fairly and consistently against predefined criteria.
61 Conduct detailed analysis of tender responses to identify the most suitable suppliers.
61 Prepare evaluation reports and recommendations for senior management.
5. Contract Award and Negotiation:
61 Negotiate contract terms and conditions with selected suppliers to ensure the best possible deal for the company.
61 Manage the contract award process, ensuring all necessary documentation is completed and signed.
61 Facilitate the transition from tender to contract management.
6. Compliance and Reporting:
61 Ensure all tender activities comply with company policies, procedures, and legal requirements.
61 Maintain accurate records of all tender activities and documentation.
61 Prepare regular reports on tender progress and outcomes for senior management.
7. Stakeholder Management:
61 Build and maintain strong relationships with internal stakeholders, including project managers, technical experts, and senior management.
61 Communicate effectively with external suppliers and partners to ensure a smooth tender process.
61 Provide training and support to internal teams on tender processes and best practices.
Qualifications:
61 Education:
o Bachelor's degree in Business Administration, Procurement, Supply Chain Management, or a related field.
o Relevant professional certifications (e.g., CIPS, CPM) are an advantage.
61 Experience:
o Minimum of 5 years of experience in tender management or a related field.
o Proven track record of successfully managing complex tender processes.
o Experience in a similar industry or sector is preferred.
61 Skills:
o Strong project management skills with the ability to manage multiple tenders simultaneously.
o Excellent analytical and problem-solving skills.
o Strong communication and negotiation skills.
o Proficiency in Microsoft Office, particularly Excel and PowerPoint.
o Knowledge of procurement software and tender management tools is an advantage.
61 Personal Attributes:
o High level of integrity and ethical standards.
o Strong attention to detail and accuracy.
o Ability to work under pressure and meet tight deadlines.
o Excellent organizational and time management skills.