JOB TITLE : EXPEDITOR 1. DESCRIPTION OF FUNCTION 61 Responsible for the management of all Expediting activities within the assigned project. To ensure delivery by Vendors/Suppliers to the agreed scope, specifications and delivery date, of equipment, material, documentation and supplies purchased or assigned. 61 Accountable to the Project Expediting Lead & Procurement Manager for the success of the Expediting activities and deliverables in accordance with agreed schedules, milestones and cost focused at meeting the Projects overall schedule and profitability. 2. KEY RESPONSIBILITIES 61 Determination of the appropriate strategy with the Project Procurement Manager, Engineering, Fabrication, Operations (and others as appropriate) to ensure delivery by suppliers to the agreed scope, specifications and delivery date. 61 Ensuring the suppliers maintain progress to meet on time delivery by means of organising site visits, review of progress reports. 61 Ensuring submittal by the suppliers of their documentation and its return from us by the due dates, 61 Design and implementation of an optimum team aligned to the specific needs of the Project and the Expediting responsibilities and manages the activities of these people, 61 Providing regular and accurate status on the progress of the activities by means of appropriate reports, 61 Compliance with the Company’s Procurement Policies, Procedures, and requirements. 61 Input into the supplier performance assessment activity
3. INTERFACES External 61 Suppliers/Vendors 61 Customers 61 Third Party Inspector (if require) 61 Third party Expediting Companies (if any) Internal 61 Co-ordinating with QA/QC and Engineering to ensure availability of personnel to meet the hold, witness, monitor and review points in the Test and Inspection Plan and final inspection release to shipping. 61 Liasing with Engineering and Quality to ensure the goods meet our specifications prior to a release to shipping. 61 Co-ordinating with Logistics personnel to ensure they are aware of ex works dates to enable planning for and ultimate shipment. 61 Working with Engineering, Procurement and Operations, Fabrication and Installation to: 61 Ensure effective interfaces and drive the deliverables and actions to enable the Suppliers activities and milestones to be met in support of the Project schedule 61 Resolve any issues which could adversely affect Suppliers progress, or Project schedule / cost, 4. CAPABILITY PROFILE – KNOWLEDGE, SKILLS, EXPERIENCE AND BEHAVIOURS 61 Preferably having experience or worked in a Project based environment, understands the dynamics of Projects and the execution of Expediting in support of these. 61 Typically acquired through minimum 2~4 years of experience and knowledge of Expediting Engineered Equipment Package items and materials, as a Field and Desk Expeditor, with relevant professional and educational qualifications 61 Good leadership, *** management, interpersonal, communication, managing change and networking skills 61 Has relationship management, business process improvement experience and actively seeks to deliver performance improvement
5. WORKING CONDITIONS 61 Based primarily in the Office, with ad hoc Expediting visits to Suppliers premises 61 Working hours are as per the company hours with additional hours being worked as and when necessary to maintain support to the projects business activities