短期岗位（2024年9月-2025年2月），介意***
主要目标
行政管理
负责管理中山职业技术学院的校园联合项目

组织环境
汇报关系
办公室助理在中山职业技术学院中国运营项目协调员和中国业务发展与校园经理的领导下开展工作，中山职业技术学院中国运营项目协调员和中国业务发展与校园经理负责管理与中山职业技术学院的联合项目。
该地区的作用
威廉-安格利斯学院是澳大利亚的一所 TAFE学院，是一家提供优质专业教育服务的机构，其战略方向是为酒店、旅游和食品行业提供职业教育和培训，以提升其在国内和国际上的地位。William Angliss 学院（William Angliss Institute以下简称WAI）是澳大利亚***的旅游、酒店和食品行业政府专业教育学院。
该学院已与中山市合作，在中国开设酒店管理高级文凭课程。 这些课程的毕业生将获得中澳双重认证。这些课程将采用双语教学，在学生最初的12个月中，将强化英语语言学习。
职责声明
85代表威廉-安格利斯学院，作为日常交流和运作的主要联系人
85参与在校园层面树立威廉-安格利斯学院的品牌形象
85参与与中方员工的日常运营会议
85代表威廉-安格利斯学院参加宣传活动和职业博览会
85监控学生的出勤率和学习进度，帮助学习成绩较差的学生，每月向合作伙伴汇报包括高危学生在内的情况、
85为联合项目的学生提供辅导和联络服务
85根据需要协调 WAI 访问教师的住宿和交通要求，并为WAI访问教师提供地勤支持
85收集符合要求的培训和评估证据
85起草时间表，并与中方合作伙伴联络以最终确定时间表
85将成绩输入中方合作伙伴的系统
85与墨尔本SMS团队联系，及时提供SMS数据，包括学生注册详情、成绩、评估等。
85收集、维护和管理学生档案（可能需要到班级向教师收集信息）
85收集教师专业发展活动的证据并添加到门户网站
85支持校内活动（如毕业典礼）的规划
85支持海外员工的预订安排
85会议计划和会议记录
85注册表和PTR处理
85根据规定的要求为外籍教师安排复印工作
85解释校园外的设施，包括公共交通（公共汽车、出租车）的使用。告知外籍教师校内禁止乘坐出租车。
85根据要求翻译文件
主要遴选标准
1. 高度发达的人际交往和沟通技能
2. 表现出团队参与的决心，同时具备独立工作的能力。
3. 良好的英语技能
4. 大专学历，有行政工作经验
工作地点
中山职业技术学院
上班时间
8:30-17:30，午休1小时，周末双休，跟学校时间
POSITION: Office Assistant

CAMPUS: Zhongshan Polytechnic

REPORTS TO: Project Coordinator- William Angliss Institute China Operations

DATE: September 2024 to Feb 2025


PRIMARY OBJECTIVES

Administration

Responsible for administration of campus joint programs at Zhongshan Polytechnic

ORGANISATIONAL ENVIRONMENT

Reporting Relationships

The Office Assistant works under the direction of the Institute China Operations Project Coordinator and Business Development and Campus Manager China who have in China responsibility for managing the joint program with Zhongshan Polytechnic.

Role of the Area

William Angliss Institute is an Australian TAFE Institute that is a quality provider of specialist education services with a strategic direction to provide vocational education and training for the Hospitality, Tourism and Food Industries enhancing its national and international position. William Angliss Institute is Australia’s largest government specialist education institute for the tourism, hospitality and food industries.

The Institute has entered a partnership with Zhongshan to deliver, in China, Advanced Diploma in hospitality. Graduates of these programs will receive a Chinese and Australian dual certification. The programs will be taught bi-lingually with an intensive component of English language studies in the initial 12 months of student study.

ROLE OF THE POSITION

The focus of the position is as follows:

Administration

This position will administer the daily operations of the joint program initiative and provide ground support WAI visiting staff to ensure the smooth delivery of the joint program. This is a temporary position to cover staff on maternity leave.

DUTY STATEMENT


85Represent William Angliss Institute as a key contact for day to day communications and operations
85Participate in building brand image of William Angliss Institute at campus level
85Participate in meetings with Chinese staff about daily operations
85Participate in promotional activities and career expos on behalf of William Angliss Institute
85Monitor attendance and academic progress of students and help with weak students and monthly reporting to partner including student at risks,
85Provide pastoral care and liaison to students of the joint program
85Co-ordinate WAI visiting teachers accommodation and transportation requirements as required and provide ground support for WAI visiting teachers
85Collecting evidence of training and assessment for compliance requirements
85Draft timetable and liaise with Chinese partner to finalise timetable
85Enter results into Chinese partner system
85Liaise with Melbourne SMS team and provide SMS data timely including student enrolment details, results, assessment, etc.
85Collection, maintain and management of students records (may need to attend classes to collect info from teachers)
85Collection of evidence from teacher professional development activities and adding to portal
85Support the planning of on campus events such as graduation
85Support booking arrangement for overseas staff
85Meeting planning and minutes
85Enrolment forms and PTR processing
85Organize photocopy for the foreign teachers based on the requirements specified
85Explanation about facilities outside the campus including public transport (bus, taxi) access. Informing the teachers that taxis are not allowed on campus.
85Translating documents as required


KEY SELECTION CRITERIA

1. Highly developed interpersonal and communication skills
2. Demonstrated commitment to team participation whilst exhibiting an ability to work independently.
3. Good English language skills
4. College Degree with experience in administrative role