The employee is acquainted with the annual company and division goals and is aware of how he/she can influence these through his/her performance.

Overall purpose of job

Responsible for the coordination and management of the Commercial Quality department; Coordinate and arrange the daily work of the director; Financial related matters; Procurement related work and Support online or offline meetings /workshop /audit /inspection/project management and related activities.

Key responsibilities

83 Perform diversified administrative responsibilities as the senior executive, which includes calendar management, meeting arrangements, travel arrangements, invitation letter, department slide preparation and expense reimbursement etc.
83 Coordinate Procurement to manage CQ department PO,
61 Contract/Quotation/IO/PR/PO/Invoice & Payment follow-up for J&J IM China CQ team
61 Act as a super user as assigned for systems such as Apex, EMP, E-process, etc. Handle Purchase -Order (PO) submissions in the EMP system and manage the subsequent payment processes.
83 Implement record maintenance and archiving e.g., O-chart, SharePoint, Distribution List etc.
83 Be responsible for financial related work for J&J IM China CQ team
61 Department Budget management
61 Monthly accrual as required by finance team
61 Operate EMP/ E-process related system to comply with company related policies.
83 Deal with new employees on-boarding (incl employee/contractor/ inter) according to company policy
83 Support online or offline meetings /workshop /audit /inspection/activities, incl. meeting rooms booking, material, and documentation etc.
83 Support office supply, e.g. stationery and business card ordering etc;
83 Track and coordinate related project owner to support project implementation
83 Defect drug and AE reimbursement, Ledger maintenance and payment arrangement.
83 Other works assigned by line manager

Required Qualification and Core Competencies

83 Master's degree or above
83 Experience in project management, digitalization, and Six Sigma quality system
83 Ideally above 5 years solid working experience, preferably with experience in administrative or assistant work with pharm knowledge
83 Excellent project management skills
83 Excellent organizational and communication skills and Strong sense of responsibility
83 Ability to work under pressure, flexibility and teamwork, able to prioritize tasks
83 Expert knowledge of Microsoft software and presentation.