Job Description

Secretarial/Administrative Support: Provision of day-to-day secretarial and administrative support to line manager
l Coordinate diaries and schedule appointments
l Priorities and screen correspondence (including mail, phone calls, expenses, email – limited access, and other material).
l Preparation of expense claims reports.
l Utilize Microsoft office applications to complete presentations and other documents required.
l Obtain and organize information for use in conferences, speeches and reports as requested Maintain confidential records and filing of reports, correspondence and related material for ease of retrieval.
Travel coordination: Organize and coordinate travel and accommodation arrangements for team, external customers, and other parties as required.
Meeting Management:
l Coordinate agenda for meetings and take and transcribe minutes of meeting
l Coordinate large meetings – internal, local and regional.
Budget Coordination: arrange budget reports and respond to related queries.
Team support:
l Develop sound knowledge of company policies to provide information, ideas and support on matters of concern to line management and other staff
l Liaise with line management and other staff to obtain information for special projects.

Job Requirements

l 3+ year experience in a similar role
l Microsoft Office applications, Excel, Word, PowerPoint, office
l Proficient in both Writing and Speaking English
l Attention to Detail
l Planning and organization skills
l Communication; verbal and written
l Customer Service orientation
l Problem solving
l Action Oriented / Sense of Urgency
l Time Management
l Event and diary Management

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