工作职责:
Vacancy –Administrative Assistant of Asian Infrastructure Investment Bank (AIIB)

AIIB would like to select suitable candidates to fill the position of Administrative Assistant. Monthly salary (before tax and social security insurance deduction) will be between RMB 11,000 and 14,000 yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.

For Application: Please scan the QR code below to register with our system and upload your application details, or send your CVs in both English and Chinese with your photos to our mailbox before closing date. Please note that only shortlisted candidates will be contacted for interview.

Title:02Administrative Assistant- SFD
Job Type: Outsourced (Chinese Nationality only)
Department: Sustainability and Fiduciary Solutions Department
Work Hours: Full-time
Location: Chaoyang District, Beijing
Closing Date: June 7th, 2025
Monthly salary (before tax and social security insurance deduction) will be between RMB 11,000 and 14,000


The Asian Infrastructure Investment Bank (AIIB) has the mandate to foster economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnership.

The key responsibilities of the Administrative Assistant are to provide comprehensive administrative and secretarial support to executive(s) and the assigned Business Unit. This includes day-to-day administrative services and coordination, documentation, logistics, internal and external communications, data processing and basic research work, as well as support for key business processes and events.

Specific Responsibilities include but are not limited to:

-Manage the calendar and schedule of the assigned executive(s)/officer(s); maintain organized records and files related to Business Unit activities.

-Coordinate logistics for key tasks such as business travel (including visa applications, travel arrangements, itineraries, meeting agendas, and travel documentation etc.), memo, budget and expense processing.

-Provide full logistical support for meetings, workshops, events, and conferences, tasks include scheduling, preparing and sending meeting invitations and materials, drafting slides, taking and distributing meeting minutes, and ensuring smooth execution, and other support may be instructed.

-Support onboarding and offboarding processes, such as office and workspace arrangement, coordination with HRD and facilities & administration services teams, to ensure seamless implementation of relevant processes and steps.

-Handle incoming and outgoing communications and documentation; draft and prepare office memos, letters, reports, meeting minutes, and other correspondence as instructed.

-Proofread and distribute general correspondence; serve as a point of contact for internal and external stakeholders; greet and liaise with visitors, and support general office administration.

-Maintain up to date administrative records and handle processes such as budget, expense reports, and vendor payment tracking; Assist in budget planning, monitoring and relevant reporting.

-Assist with data entry/collection/analytics, database maintenance and support basic research; Handle sensitive information in a confidential manner and with discretion.

-Oversee stationary levels and other office supplies, coordinate repair and maintenance of office equipment.

-Perform any other tasks that may be assigned from time to time by the supervisor(s).
任职资格:
Candidate Requirements
-Bachelor’s degree or above in related fields from a reputable university.
-Minimum 1 year of relevant administrative support experience, preferably in an international or financial institution.
-Proficient in verbal/written English and Chinese is required.
-Strong interpersonal and organizational skills, with the ability to manage multiple tasks and priorities effectively.
-High attention to detail, with a proactive and service-oriented mindset.
-Ability to work under pressure and handle confidential information with integrity.
-Experience in a multinational environment with dispersed teams is an advantage.
-Proficiency in MS Office applications is required.