Head of Facilities/Admin 行政负责人

Position Summary 职位概述
The Head of Facilities/Admin is responsible for planning, guiding, and coordinating all administrative services and support within the company. This role oversees a team to ensure the effective execution of administrative tasks, supporting the smooth operation of the business and maintaining a positive company image. The position ensures that all administrative services operate efficiently while introducing and applying modern tools and technologies to optimize processes, thereby enhancing work efficiency and service quality.
行政负责人负责规划、指导、协调公司行政服务支持等各项工作，组织管理下属人员落实行政服务工作，支持公司业务正常运行，树立良好的公司形象。此职位需确保所有行政服务高效运作，同时引入并应用现代化工具和技术优化流程，以提高工作效率和服务质量。

Key Responsibilities 主要职责
1. Modernization of Facilities and Services Management/现代化设施与服务管理 ：
61 Security Management: Supervise and optimize the administrative management system to ensure the safety of employees and assets.
安全管理：监督和优化行政管理体系，确保员工和资产的安全。
61 Environmental Maintenance: Introduce eco-friendly and efficient cleaning management systems to maintain a clean and hygienic office environment, enhancing the employee experience.
环境维护：引入环保和高效的清洁管理系统，保持办公区域的整洁卫生，提升员工的工作体验。
61 Catering Services: Lead and improve cafeteria operations using modern catering management systems to ensure food safety and service quality, meeting diverse dietary needs.
餐饮服务：领导并改进食堂运营，采用现代化餐饮管理系统，确保食品安全和服务质量，满足多样化的饮食需求。
61 Transportation Management: Manage the company’s fleet and employee shuttle services using vehicle scheduling software, regularly assess and implement vehicle maintenance plans to ensure driving safety and optimal vehicle condition.
交通管理：利用车 辆 调度软件管理公司车队及员工班车服务，定期评估并实施车 辆维护计划，确保行车安全和车 辆处于***状态。
2. Administrative Resource Optimization/行政资源优化
61 Introduce intelligent tools and technologies to streamline administrative processes, such as automated office equipment, document management systems, and visitor registration systems, reducing manual intervention, minimizing errors, and improving work efficiency.
引入智能化工具和技术来简化行政流程，例如自动化办公设备、文档管理系统、访客登记系统等，减少人工干预，降低错误率，提升工作效率。
61 Regularly review existing administrative services to identify opportunities for introducing new technologies or improving processes, ensuring continuous enhancement of service quality.
对现有行政服务进行定期审查，识别可以引入新技术或改进流程的机会点，确保持续提升服务质量。
3. Supplier and Contract Management/供应商与合同管理
61 Responsible for selecting, evaluating, and managing various suppliers to ensure their products and services meet the company’s high standards.
负责选择、评估和管理各类供应商，确保其提供的产品和服务符合公司的高标准要求。
61 Manage all contracts related to administrative services, including negotiation, signing, and subsequent supervision of execution, ensuring strict adherence to contract terms.
管理所有与行政服务相关的合同，包括谈判、签署以及后续执行情况的监督，确保合同条款得到严格遵守。
4. Other Responsibilities/其他职责
61 Develop and refine the company’s administrative policies, procedures, and workflows, creating a standardized and employee-friendly environment; ensure the effective implementation of rules and regulations, continuously improving and optimizing systems through regular reviews and feedback mechanisms.
制定和完善公司各项行政管理制度与工作流程，构建规范化、人性化的环境；确保规章制度的有效执行，并通过定期审查与反馈机制不断优化和完善制度内容。
61 Ensuring that operations are carried out within the approved budget; perform daily cost management and analysis, actively identifying opportunities for cost savings.
确保运营在批准的预算内开展工作；进行日常成本管理和分析，积极寻找成本节约的机会点。
61 Assist in establishing and maintaining good cooperative relationships with external partners, suppliers, and other relevant organizations to create a favorable external environment for the company. Although this department is not directly responsible for government relations, it will support other departments in handling communications and collaborations with government agencies when needed.
协助建立并维护与外部合作伙伴、供应商及其他相关组织的良好合作关系，为公司创造有利的外部环境。虽然本部门不直接负责政府关系，但在需要时将支持其他部门处理与政府机构之间的沟通和协作。
61 Lead and manage the administrative team to ensure the smooth operation of daily administrative tasks, enhancing business support standards and customer satisfaction; develop the company’s annual administrative work plan and prepare an annual work summary.
带领下属团队确保日常行政工作的正常运转，提升业务支持标准和客户满意度；负责制定公司行政年度工作计划，做好年度工作总结。
61 Improve administrative efficiency through process optimization and the application of automation tools.
通过流程优化和自动化工具的应用，提升日常行政事务处理效率。
61 Complete tasks assigned by the management team.
完成管理层临时交办的各项工作任务。

Qualifications and Requirements 任职资格
61 Bachelor’s degree or higher.
本科及以上学历
61 At least 8 years of experience in administrative management and team leadership, with a solid understanding of plant administrative processes.
8年以上行政管理及团队管理经验，熟悉工厂行政管理知识及工作流程
61 Proficiency in both written and spoken Chinese and English.
熟练的中英文写作、口语、阅读能力
61 Strong document writing skills and proficiency in using MS office software.
良好的公文写作能力，熟练使用办公软件
61 Excellent organizational skills, stress resilience, and the ability to handle emergencies.
良好的组织能力及抗压性，具备解决突发事件的能力
61 Strong logical thinking, keen attention to detail, and excellent learning and adaptability.
逻辑思维能力强，较强的学习和适应能力，考虑问题认真细致
61 Outstanding communication, coordination, and teamwork skills, with a high level of self-motivation
优秀的沟通协调和团队合作能力，自我驱动力强