Job Title: Officer/ Assistant Officer (PG Admission, Academic Registry and Student Affairs) 科员/助理科员 (研究生招生、教务及学生事务)
Department: AI Thrust, Information Hub, HKUST(GZ)
Job ID:
Job Posting Details
Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the *** legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the “Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area” and the “Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents.
In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring “Hub” and “Thrust” to substitute the conventional one characterized by “school” and “department”, facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe.
HKUST(GZ) comprises four Hubs, namely Function Hub, Information Hub, Systems Hub, Society Hub and 16 thrusts. The admission of undergraduate students begins in 2023, with the *** batch of programs covering artificial intelligence, data science and big data technology and smart manufacturing engineering.
HKUST(GZ) is located at *** Duxue Road, Qingsheng Hub Cluster, Nansha District, Guangzhou. The campus covers an area of about 1,669 mu (111.3 hectares) and is divided into two construction phases. The *** phase covers an area of about 716 mu (47.7 hectares) with a floorage of about 636,000 square meters (63.6 hectares), which had been officially put into use in September 2022. The design of the campus blends natural scenery with architecture, with key cutting-edge technologies for energy conservation and environmental protection adopted during the design and construction process, in a bid to establish the campus as a new benchmark of green, smart and sustainable development.
The Information Hub focuses on addressing global challenges arising from human interactions with information and technology in today's era of digital transformation. We are committed to provide world-class education and conduct cutting-edge research with practical applications in information science and technology that not only advance regional development, but also make a global impact. The Hub primarily comprises four thrust areas: Artificial Intelligence (AI), Data Science and Analytics (DSA), Internet of Things (IOT), and Computational Media and Arts (CMA). We will achieve this mission through cross-disciplinary research and education in collaboration with other thrust areas in our Guangzhou campus and related programs in our Clearwater Bay campus.
AI Thrust rides on the strong research background at HKUST and is committed to basic and applied research in artificial intelligence. We aim to nurture high-level research and application talents with strong professional skills, interdisciplinary capabilities and international perspectives. Our team of highly qualified faculty members actively promotes interdisciplinary research, and strives to build an AI research ecosystem that is Greater Bay Area based, internationally oriented, and HKUST branded. We envisage here a talent incubator, an innovative center, a dream hatchery, and a future enlightener.
Duties
The appointee will play a key role in providing administrative support for postgraduate program administration and student affairs at the Artificial Intelligence Thrust, Information Hub at HKUST(GZ), including but not limited to below:
1. Handling postgraduate student admission and coordinating admission outreach activities in the AI Thrust.
2. Assist the thrust in formulating postgraduate curriculum and cultivation scheme, completing the construction of majors, courses, teaching materials，as well as establishing and improving the rules and regulations related to the teaching program;
3. Conduct daily operation of the Student Information System and other related systems;
4. Providing clerical and logistical support for student records, ensuring the proper management of postgraduate-related data, and assisting with data analysis and report compilation for management purposes.
5. Supporting the administration of scholarship and studentship schemes.
6. Providing logistical support to faculty members, including tasks such as reimbursements, purchases, and bookings.
7. Assisting with administrative work related to student affairs, including student activities, logistic support, ect.;
8. Other ad hoc duties as assigned by supervisor(s)

岗位职责:
1. 负责人工智能学域的研究生招生并协调招生推广活动。
2. 协助人工智能学域制定研究生课程和培养方案，完成专业、课程、教材的建设，以及建立和改善与教学计划相关的规章制度；
3. 进行学生信息系统及其他相关系统的日常运作；
4. 为学生档案提供文书和后勤支持，确保研究生相关数据的正确管理，并协助数据分析和报告编制以供管理目的；
5. 支持奖学金和助学金计划的管理；
6. 为教师提供后勤支持，包括报销、采购和预订等任务；
7. 协助处理与学生事务相关的行政工作，包括学生活动、后勤支持等；
8. 完成主管指派的其他临时任务。
Requirements
1.A Master's degree with more than 2 years’ experience in higher education-related affairs;
2.Passionate about education, respectful of students, and able to carry out targeted management and guidance work for students;
3. Strong sense of responsibility is required, and applicants should be able to have analytical and problem-solving skills,
4. Good organizational skills, ability to learn quickly and handle multi-tasks under pressure;
5. Good interpersonal and communication skills, preferably with proven experience in cross-functional projects and in a diversified culture; and
6.Excellent written and spoken English and Chinese.
任职要求:
1. 硕士学位，两年以上高校相关工作经验；
2. 热爱教育行业，尊重学生，能有针对性地开展学生管理和引导工作；
3. 具有强烈的责任心，具备分析和解决问题的能力；
4. 良好的组织能力，具备快速学习和在压力下处理多任务的能力；
5. 良好的人际交往和沟通能力，***在跨职能项目和多元化文化中具有成熟的经验；
6. 优秀的英文和中文书写和口语能力。
Shortlisted candidates will be invited to attend written test and interviews. Review of applications will continue until the position is filled.
This is a Mainland appointment, and the appointee will be offered a contract by HKUST(GZ) entity in accordance with the Mainland labor laws and regulations. Starting salary will be commensurate with qualifications and experience.
HKUST (GZ) is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.