Job Title：Assistant Officer/Officer of General Administration 助理科员/科员（综合行政）
Department: College of Future Technology (CFT), Vice-President (Teaching & Learning) (VPTL), HKUST(GZ)
Job ID:
Job Posting Details
Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the *** legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the “Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area” and the “Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents.
Duties:
1. Administrative Affairs Management: Be responsible for daily admin affairs, including planning and coordination of meetings and events, document writing, material management, human resources, cultural construction, financial and material procurement, etc., to ensure the efficient and orderly operation of admin work.
2. Data Information Processing:Handle data collection, analysis, and visualization for the college. Use appropriate tools (such as Excel, PPT, etc.) to create clear charts, ensure the timely, accurate data reporting and information security.
3. External Development and Cooperation: Draft external materials, assist with daily reception work, expand external partnerships and resources, support domestic and international projects, manage the student alumni associations to enhance the college's external engagement and cooperation.
4. Outreach and Events: Responsible for operating media accounts, writing news releases, creating promotional posters, PPTs, etc., organizing various activities, and enhancing the college's reputation through multiple channels.
5. Other Work: Promptly address any ad-hoc and urgent tasks assigned by superiors, collaborate on college initiatives, monitor college developments, and offer suggestions for administrative improvements.
工作职责：
1. 行政事务管理：负责规划与协调日常行政事务、会议及活动组织、文书撰写及资料管理、人员招聘及文化建设、财务与物资采购等相关工作，保障行政运作高效有序。
2. 数据信息处理：负责学院数据的收集、分析与可视化呈现，使用合适的工具和方法（如Excel、PPT等）制作清晰图表并确保数据报送及时准确、信息安全。
3. 宣传与活动事务：负责运营媒体账号，撰写新闻稿，制作宣传海报、PPT等，组织各类院办活动，多渠道提升学院知名度。
4. 对外发展与合作：起草对外文书、协助日常接待工作、拓展对外合作及资源、协助国内及国际项目、管理学生校友会，助力学院对外交流与合作发展。
5. 其他工作：迅速响应上级领导交办的任何临时且紧急的任务，配合学院各项工作的开展，关注学院动态并提出优化建议以提升行政效率。
我们正在寻觅一位综合能力强的行政（助理）专员，期待您的加入为学院综合行政工作注入新活力！
Qualification Requirements:
1. Hold the master’s degree, with 3+ years of working experience, priority will be given to candidates with prior work experience in large-scale enterprises or higher education institutions;
2. Proficient in both Chinese and English, master high-level writing skills and should be capable of paperwork. Candidates should also be comfortable working in an English-speaking environment. And those with an English translation certificate or overseas study experience are preferred;
3. Be capable of systematic thinking with clear working methodologies, strong logical mindset and structured expression;
4. Be responsible, honest, detail-oriented, good communicator and able to work under pressure and challenges;
5. Master high-level writing skills in Chinese and and should be capable of paperwork in both languages.
任职要求:
1. 硕士学历，3年或以上工作经验，含大型企业或高校工作经验者优先；
2. 扎实的中英文语言功底，拥有高水平的文书能力，能胜任文书工作。适应英语办公环境，持英语翻译资格证书或有境外留学经验者优先；
3. 具备系统性思考力，工作思路清晰，思维和表达逻辑性较强；
4. 工作认真负责、诚信正直、耐心细致，能承担一定的工作压力和挑战。