KEY RESPONSIBILITIES

ADMINISTRATIVE SUPPORT FOR THE DIRECTOR AND BROADER DEPARTMENT
61 Carry out a range of secretarial and clerical duties at an advanced level
61 Handle administrative enquires from staff and students
61 Managing administrative systems, including data bases
61 Implementing and leading project management
61 Organising and prioritising tasks so to meet deadlines
61 Budget management and acquisition/requestions coordination
61 Attending PE/Sports meeting – taking and sharing minutes and tracking of action completion
61 Produce and/or edit news articles relating PE and Sport news, events and results
LEARNING SUPPORT
61 this is a purely admin position
61 Assist with the maintenance of curriculum planning and documentation
61 preparation of teaching materials and equipment should be a TA's role?
61 Assist with the organisation of interhouse sports events and interschool events
61 Coordination of paperwork related to trips, examinations and events- risk assessment maintenance and the like
61 Maintain department displays
61 Assist with the stock taking of equipment and resources and regular checking on state of storage to ensure safety and efficiency
61 To support academic Physical education – which may include the preparation of resources, photocopying, entries and tracking data
LIAISON
61 Diary management for the Director
61 Respond to relevant enquires in a prompt, courteous and professional manner
61 Initiate and develop professional relationships with a wide variety of people, showing interest in and understanding of other’s needs
61 Assist with the contact and correspondence between parents, staff, students, other departments, the wider school community and external organisations
61 Preparation of correspondence, minutes of meetings, reports and drafting of correspondence
61 Support the appointment of coaches and CCA staff
61 Booking of facilities and transport
61 To assist with government liaison and completion of related tasks (e.g., Zhongkao administration and student registration)
61 To source suppliers for equipment and make orders when requestedWork with nurse to ensure upkeep of first aid kits for all teams
IN ADDITION
61 While effort is made to explain the main duties and responsibilities of the role, each individual task undertaken may not be identified, especially in the context of a new and growing school and department which requires flexibility in all its employees.
61 This job description may be adjusted to best fit the needs of the school.
61 Hiba Academy is committed to safeguarding and promoting the welfare of students and staff and expects all its staff and volunteers to share this commitment.
BASIC QUALIFICATION

61 Bilingual: English and Chinese speaker
61 Support Hiba Academy Values
61 A bachelor's degree or higher

EXPERIENCE

61 Previous PA, Admin or secretarial role experience

EXPERTISE

61 Knowledge of and interest in a broad range of sports and physical pursuits
61 Advanced skills in Word, Excel and other Microsoft 365 apps
61 Competent use of electronic databases (Meet Manager as an example)
61 Excellent bilingual written and oral skills (English and Chinese)
61 Proven experience handling confidential matters
61 Demonstrated initiative in resolving problems
61 High standard of personal presentation
61 Punctuality and reliability
61 Ability to work independently and within a team
61 Attention to detail
61 Strong interpersonal skills

PREFERRED APTITUDES

61 Open, proactive, patient and caring
61 Cross-cultural appreciation and inclusivity
61 Sense of humour and patience
61 Flexibility and adaptability
61 Enthusiasm and strong interest in sport and physical pursuits





As an employer of choice, Wellington College China is committed to making professional learning and personal development central to its ethos and approach. WCC fully recognises its responsibilities for safeguarding children. Our safeguarding policy applies to all staff, governors and volunteers working in the Group.