Key Account abilities： 61 Actively manage diaries, ensuring all meetings are prioritized, planned and arranged, including identifying dates for meetings, internal and external. 61 Ensure all meetings run smoothly by managing attendance, collating, preparing and issuing pre-reads so that team members are equipped with information prior to their meetings and issue meeting minutes when required. 61 Manage and prioritize the Calendars of the Leadership Team in a strictly confidential manner and ensure all correspondence is courteous, helpful and timely, and feedback to them accordingly. Filter calls. 61 Support the team with administrative and required matters. 61 Manage email responses and/or notices where required. 61 Liaise with internal and external contacts in the course of handling business arrangements. Liaise with other teams/PAs where necessary to ensure alignment. 61 Be responsible for complex global travel arrangements, compile itineraries, anticipate visa requirements and applications where applicable, liaise closely with other BP offices, and where possible, have a “Plan B” available. 61 Collate expense receipts, prepare monthly submissions, reconcile and submit on time. 61 Manage all your work in a strictly confidential manner. 61 Manage on-boarding activities to support new team members (ordering office equipment, ordering mobile phone, supporting corporate credit card application, updating GAL etc.) and off-boarding for leavers (e.g. updating GAL distribution lists, systems access etc.)
Education 61 University degree in any discipline Experience, Skills & Competencies 61 Diary, Inbox, Travel management experience 61 Self-motivated, proactive, takes ownership 61 Excellent organisation skills - planning and organised, efficient, project management, systematic management, pursue standardization and clarification, consistent ways of working 61 Strong interpersonal skills, ability to build strong internal and external relationships, customer service, team player, work globally across cultures 61 Good verbal and written communication skills 61 IT literate, Internet/Intranet skills, office safety and technology 61 Fluency in Chinese and English Languages are required 61 Proven track record as a team administrator/PA
