Responsibilities 1. Provide administrative support to business including: - Prepare presentations and materials (PowerPoint, word, excel) for various meetings. - Assist in following up tasks assigned by business leaders. - Assist business leaders in coordinating with different function managers. - Take minutes of meeting when required. - External communication and coordination with governance and other IN companies. - Arrange functions: schedule meetings and appointments, calendar arrangement. - Traveling arrangements for business leaders: arrange transportation, book tickets and hotels, timely communication with driver, making detailed traveling agenda. - Documents filing and be sensitive to confidential documents. - Reception of business leader’s visitors. - Expense claim form preparation for business leaders. - other tasks assigned by business leaders. 2. In charge of internal communication: - Design and publish posters. - Write and collect articles for internal website, regularly release newsletters. - Publish announcements to all employees. - Arrange different kinds of meetings. - Follow up headquarter market communication projects in IN. 3. Assist in administration management: - Plan and organize company events. - Management of canteen, office stationery, green plants, cleaning and etc. (supplier management and coordination)
Requirements 1. Above 2 years working experience as a role of assistant to Department/Director 2. Bachelor degree or above, major in English is preferred 3. Strong interpersonal & networking skills, Result Orientation 4. Fluency in both spoken and written English 5. Skillful usage of MS Powerpoint, MS Excel, MS Outlook 6. Proof-reading & editing skills 7. Have lean awareness and know basic lean method Quality awareness based on ISO 9001 requirement
