Duties and Responsibilities
General Administrative Support
· Assist with the general administration of work within the Deputy Head’s Office ensuring that all tasks are completed in a timely manner.
· Maintain and manage the calendars of the Principal Deputy Head and the Deputy Head (Whole School).
· Take minutes and share notes with relevant participants as required in meetings.
· Provide translation support when required.
· Support administration of CPD system and arrangement of AISL Academy training.
· Provide support to other members of the Admin Support Team when required.
· Share communication with the parent community.

Collaboration and Cooperation with Non-Academic Departments
· Coordinate candidate interview and keep track of the recruitment process; assist with the settlement of expat teachers, such as visa and work permit application, airport pickup, residential registration and other related requests; assist with the coordination of local staff induction as directed by the HR department.
· Provide support to school academic and marketing events.
· Provide a liaison for the Deputy Head Office with the procurement team to raise procurement requests, track payment and delivery, and receive goods.
· Support student information collection as per the EDB request.

Others
· Undertake other support tasks as required by School SLT or line managers when time allows.

Requirements
Person Specification
· Bachelor's degree or above gained from overseas universities.
· At least 3 years’ working experience gained preferably in education sector.
· Excellent communication, negotiation and interpersonal skills.
· Customer-oriented attitude and able to deliver quick responses to faculty’s needs.
· Fluent English & Mandarin speaking and writing skills.
· Familiar with Microsoft Office applications.
· Proactive, be able to work independently and as part of a team.
· Organised, mature, and confident in handling complex issues.

Personal Attributes
· High levels of personal integrity.
· Bound to absolute confidentiality of leadership information.
· Conscientious and able to focus on completing work to a consistently high standard.
· Flexible and positive approach to work.
· Excellent organisational and time-management skills; high attention to detail.
· Ability to work to tight deadlines and able to prompt others to ensure deadlines are achieved.
· Adaptable to working in a fast paced ever changing environment.
· Ability to work under pressure and remain calm.
· Proactive and willingness to take on multiple tasks.
· Self-motivated and enthusiastic.
· Ability to work independently.
· Must be a team player, willing to help and be flexible.
· Believe in life-long learning and continuous professional development.

Others
· A commitment to safeguarding, promoting the welfare of all pupils and the willingness to undertake appropriate child protection training when required.
· A clean enhanced Disclosure and Barring Services check or police check (for applicants who have never worked in UK) and no question regarding suitability to work with children.

Harrow is committed to the safeguarding of children. All employees are expected to comply with our School Child Protection and Safeguarding Policy.