Roles & Responsibilities:
Specific responsibilities of a team member as an Examination Officer include a
combination of the following:
Exam Administration
61 Accurately collect and maintain assessment information, ensuring its
proper implementation in related work processes;
61 Plan and execute the procurement of yearly exam-related consumables,
generate and release final and resit exam timetables;
61 Coordinate special exam arrangements for students with special needs,
ensuring equitable access to assessment processes;
61 Organize the production, collection, printing, distribution, and proper
disposal of exam papers, ensuring appropriate moderation and secure storage;
collaborate with the Library for the publication of past exam papers;
61 Produce seating plans, and manage student exam attendance records;
61 Manage the recruitment, allocation, and training of invigilators for all
formal exams;
61 Coordinate with relevant offices and teams to provide logistical support
to the operation of formal exams;
61 Support academic units in the practical use of the MCQ marking scanner
based in Registry;
61 Coordinate the smooth running of in-semester exams by academic units and
provide comprehensive administrative support for final and resit exams.
Assessment Quality Assurance Processes
61 Schedule exam boards and coordinate board meetings; provide secretarial
support to the University Board of Examiners and Degree Evaluation Board;
61 Manage external examiner affairs, including appointments, visits, annual
reports, and payments.
61 Coordinate and support the digitalized module handbook production process;
Student Support and Compliance
61 Manage student disciplinary cases and provide assistance for relevant
hearings；
61 Assist academic units in managing academic offence records;
61 Process Mitigating Circumstances requests and offer secretarial support
to committee meetings;
61 Handle student assessment appeals and support relevant panels.
Other Responsibilities
61 Provide support for all edits within the team’ business scope;
61 Undertake additional responsibilities as outlined by the line manager in
alignment with organizational development.
Qualifications and Required Competencies and Skills
61 Essential:
o A Masters' degree with 3 years' relevant experience or a Bachelor's
degree with 5 years' relevant experience;
o Detail-oriented with a strong focus on accuracy;
o Exceptional communication and presentation abilities;
o Proficiency in Microsoft and advanced software tools such as Python or AI
tools;
o Excellent writing and editing skills;
o Strong logical thinking and problem-solving abilities;
o A strong commitment to discretion and confidentiality in handling student
records and documents;
o Capacity to manage multiple tasks and balance workload within an annual
cycle;
o A dedication to service and collaboration;
o Excellent teamwork spirit and skills.
61 Desirable:
o Experience working in an international Higher Education organization;
o Proven editing skills with published articles, including WeChat articles;
o Project management skills;
o Enhanced experience working with AI tools.