BASIC PURPOSE OF THIS POSITION:
Take care of the daily operation to process the invoices in Oracle then arrange the on-time payment to vendors per schedule. In addition to the daily operation, drive the continuous improvement and apply the DBS within team.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The incumbent will also be responsible for, but not limiting to the following duties:
61 Identify correct invoices for posting and ensure all invoices are properly approved in accordance with company’s policy and DOA.
61 Ensure that invoices and/or employee expense claims are posted in Oracle timely and accurately.
61 Prepare domestic and oversea intercompany and DHR intracompany payment transactions.
61 Ensure that payments are accurately and completely arranged.
61 Identify and resolve payment issues where possible; and escalate to AP manager if required
61 Handle ad-hoc payment timely and ensure payment process are compliance of company and group policy such as urgent payment and vendor down-payment.
61 Reconcile and analyze general accounts and financial report related to AP function.
61 Assist in period end closing activities and liaising with other teams as required
61 Assist with determining and implementing best practices to maximize efficiency and effectiveness
61 Identify opportunities for continuous process improvement / innovate solutions / system enhancements related to the AP functions
61 Implement and apply Daily Management, PSP and Kaizen methodologies within team to build DBS culture
61 Other tasks assigned by management
This description is a summary of principle responsibilities and is not intended to include all duties may be assigned.
WORKING RELATIONSHIPS AND CONTACTS:
61 BSS team
61 Internal audit team
61 Commercial team
SUPERVISION RECEIVED AND GIVEN:
The incumbent of this position is responsible for his/her own work. Only new work is reviewed before issue, all other work is handled independently, reporting status to managers/supervisor. Some work requires analysis and use of initiative and independent judgment, but most assignments are specific and well defined.
ESSENTIAL EDUCATION AND COMPETENCY:
This position also requires:
61 Certificated Accountant is preferred
61 At least 3 years above experience in the Accounts Payable or GL function
61 With Finance, Accounting, or Economics education background is preferred.
61 Oracle and ERP experience is preferred.
61 The individual must be self-motivated, and deadline driven
61 Good English read/written skill
61 Good communications and interpersonal skills
61 Ability to work under pressure and details oriented