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Administrative Officer
8千-1.2万
人 · 硕士 · 3-4年工作经验 · 性别不限2024/10/22发布
五险一金定期体检补充医疗保险

太仓大道111号

公司信息
西交利物浦大学

合资/1000-5000人

该公司所有职位
职位描述
About the XJTLU Entrepreneur College (Taicang)
XJTLU is China’s leading Joint Venture University, located in Suzhou, China.
Founded in 2006, it now has around 25,000 enrolled students in both Suzhou and
Liverpool in the UK. The language of instruction, committees and administrative
work at XJTLU is English.
XJTLU has developed a new campus site in Taicang – XJTLU Entrepreneur College
(Taicang), with the collaboration of the Taicang Municipal Government and
industry partners, as part of its strategic priorities for the next ten years.
Taicang is a county-level city in Greater Suzhou. Opening in September 2022,
the Taicang site aims to be a pioneer of, an educational model for, the future
campus in developing talents and leaders to meet local, national, and global
challenges from the 4th Industrial Revolution.
There are the following industry-themed Schools within XJTLU Entrepreneur
College (Taicang):
61 School of AI and Advanced Computing
61 School of Cultural Technology
61 School of Intelligent Finance and Business
61 School of Intelligent Manufacturing Ecosystem
61 School of Robotics
61 School of Internet of Things
61 School of CHIPS
Apart from the above Schools, there are a number of unique platforms across
the College, as an integral part of a larger ecosystem that the College intends
to create. These platforms are:
61 Non-degree Education (responsible for all schools’ minor modules
delivery, entrepreneurship and innovation teaching, executive education, short
courses, training and visiting/exchange student programmes, etc.)
61 Innovation Factories
61 X3 Co-Venture (a university Incubator)

About the role
As a core member of the Taicang Central Office, the role of Administrative
Officer provides high-quality administrative support to the academic staff,
students, and business partners, including but not limited to project
management, communication and coordination, document management and
preparation, and business liaison. The role is based in XJTLU Entrepreneur
College (Taicang) and is expected to work closely with colleagues across the
University. The role reports to the Chief Operating Officer, Taicang, who
oversees professional services support across the College. The successful
applicant would be proactive, reflective, and committed to on-time delivery,
with excellent people skills to connect both internal and external stakeholders.
Key Responsibilities and Duties
1. Contribute actively to the strategic development of the above three
platforms by providing high-quality support for the business owners on daily
operations.
2. Act as the first point of contact for external visitors, customers,
student inquiries, and academic liaison.
3. Act as the interface between the Taicang Central Office Team and other
professional services functions of the campus, such as the Campus Management
Office, Student Affairs Office, Registry, IT, etc., and play a key role in
ensuring effective communications among these units, including but not limited
to, document collection, circulation and distribution, archive management,
statistics collection, and university-level notice/request dissemination.
4. As the main coordinator or project manager for organising events,
activities, seminars and workshops to support the development of the above
three platforms.
5. Work with the Director of Executive Education to provide onsite support
for the College-level executive education programmes, short courses, and
training sessions, including but not limited to, logistics arrangements, guest
speaker arrangements, hotel and catering booking, campus visits, company trips,
etc.
6. Coordinate and maintain good relationships with external vendors to
provide administrative support, such as travel agencies, car renting companies,
and hotel contracts.
7. Work closely with academic colleagues, professional services groups and
industry partners ensuring compliance with University regulations, policies and
procedures and Chinese laws and regulations.
8. Prepare briefing papers, reports, business cases and other
documentation supporting the development of the above three platforms.
9. Work closely with marketing teams from both the University level and
XJTLU Entrepreneur College (Taicang) level, support the development and
provision of marketing and promotion activities, channels and materials, such
as website, social media, and newsletter.
10. Perform any other work-related tasks assigned by the line manager.

Qualifications and Skills
Experience
Essential
– At least 3 Years of related work experience
– Experience in project management, dealing with external stakeholders and
working with Senior Management
Desirable
– Experience of working in a maker’s space, incubator, or an innovation
park.
– Experience of working in a higher education context, preferably in an
international environment, or experience of working in an international
commercial environment.
– Experience with strategic and/or project planning and data analysis
Educational
Essential
– Master’s degree
Desirable
– Certificate in Project Management
Skills and Knowledge
Essential
– Bilingual (English and Chinese) with written and spoken skills in both
languages
– Excellent organisational skills
– Sense of customer services
– Excellent interpersonal skills
– Ability to work with people from diverse cultural backgrounds
– Ability to prioritise a variety of tasks and meet deadlines
– Excellent IT skills
Desirable
– Sound awareness of cultural diversity within an international environment
– Knowledge of the UK higher education system
– Knowledge of issues associated with the higher education industry,
preferably in an international context

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