JOB SUMMARY:
The SOA Beijing Office Administrative Assistant is responsible for providing administrative and project support for the China office. This position supports the team by scheduling and coordinating meetings, handling requests for the production of documentation and mailings, and coordinates administrative tasks such as expense reports. This position also acts as a liaison with local stakeholders, including but not limited to SOA members and candidates.
工作梗概
SOA 北京办公室行政助理负责为中国办公室提供行政及项目支持。该职位通过安排和协调会议、处理文件和邮件的需求以及协调费用报告等行政工作为团队提供支持。该职位还负责与当地利益相关方的联络，包括但不限于 SOA 会员及考生。
ESSENTIAL FUNCTIONS:
61 Provides support with all forms of communication including scheduling meetings and conference internal and external constituents.
61 Responds to and executes requests for mailing labels, facilitate printing and sending.
61 Assists with travel planning, including international travel, and expense reporting.
61 Assists in the preparation of reports and presentation materials by collaborating with the team to ensure deliverables are accurately prepared.
61 Document meetings and conference calls, assists in drafting summaries.
61 Acts as a liaison with local stakeholders i.e., SOA members & candidates, insurance. Companies, universities, regulators, other associations, etc.
61 Assists with special projects and key event planning, preparation and onsite support.
61 Assists with SOA China Weibo and WeChat accounts.
61 Serves as SOA’s Asian regional customer service representative.
61 On-site assistant for educational events including registration desk, materials preparation
61 Other duties as assigned.
基本职能
61 为各种形式的沟通提供支持，包括安排会议：内部及外部会议。
61 处理并完成邮寄标签的要求，以便于后续的打印和发送。
61 协助制定差旅计划，包括国际差旅和费用报告。
61 与团队合作，协助准备报告和演示材料，确保能准确无误地交付成果。
61 记录会议和电话会议，协助起草摘要。
61 担任与当地利益相关者的联络人，即SOA成员与考生、保险公司、大学、监管机构及其他协会等。
61 协助特殊项目和重要活动的策划、筹备和现场支持。
61 协助管理SOA中国微博和微信账号。
61 担任SOA亚洲地区客户服务代表。
61 教育活动现场助理，包括登记台、材料准备
61 其他指定职责。
EDUCATION AND EXPERIENCE REQUIRED:
61 Bachelor’s Degree is required.
61 A minimum of 3-5 years in an office support position.
61 High proficiency in English and Mandarin with strong written and verbal communication skills.
61 Advanced skills in Microsoft Office software: Word, PowerPoint, Excel and Outlook.
教育和经验要求：
61 要求获得学士学位。
61 至少有 3-5 年办公室支持岗位的工作经验。
61 英语和普通话熟练，具有较强的书面和口头沟通能力。
61 掌握微软办公软件的技能应用： Word、PowerPoint、Excel 和 Outlook。
KNOWLEDGE, SKILLS AND ABILITIES:
61 Attention to detail in composing, typing, and proof-reading materials.
61 Ability to multitask, prioritize projects, meet deadlines, with a strong attention to detail.
61 Ability to maintain a high level of confidentiality while dealing with sensitive situations and documentation.
61 Ability to make objective decisions using sound judgement.
61 Occasional domestic and international travel may be required, applicant should hold relevant documents allowing for travel.
知识、技能和能力：
61 注重撰写、打字和校对材料时的细节。
61 能够处理多项任务确定项目的优先次序并且注重对细节的把控，在截止日期前完成任务。
61 能够在处理敏感情况和文档时保持高度的保密性。
61 能够运用正确的判断力做出客观的决定。
61 可能需要偶尔进行国内和国际出差，申请人应持有允许出差的相关证件。
SUPERVISORY RESPONSIBILITIES AND COORDINATION:
61 This position does not supervise any staff member.
监督职责和协调：
61 该职位不对任何工作人员进行监督。
EQUIPMENT USED TO PERFORM THE JOB:
61 Standard office equipment
61 Personal computer
61 Common software used to perform the job
o Microsoft Office (Word, Excel, PowerPoint, Outlook)
o Web browsers (Edge, Chrome, Firefox, Safari)
o Remote Desktop Connectivity
o VPN, or other remote accessibility software
工作所使用的设备：
61 标准办公设备
61 个人电脑
61 执行工作时的常用软件
o 微软办公软件（Word、Excel、PowerPoint、Outlook）
o 网络浏览器（Edge、Chrome、Firefox、Safari）
o 远程桌面连接
o VPN 或其他远程访问软件