Vacancy –Corporate Procurement Assistant of Asian Infrastructure Investment Bank (AIIB)

AIIB would like to select suitable candidates to fill the position of Corporate Procurement Assistant. Monthly salary (before tax and social security insurance deduction) will be between RMB 12,000 and 17,000 yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.

Please send your CVs (Chinese and English) with photos to our mailbox before the closing date. Please indicate the position to which you are applying in the e-mail subject line as “Vacancy+ Name of applicant+ Date of application”. We are seeking high-quality written applications to establish a shortlist for further testing.

Title: Corporate Procurement Assistant
Job Type: Outsourced (Chinese Nationality only)
Department: Facilities and Administration Services Department (FAS), Corporate Procurement Division
Work Hours: Full-time
Location: Chaoyang District, Beijing
Closing Date: Oct 11th, 2024
Monthly salary (before tax and social security insurance deduction) will be between RMB 12,000 and 17,000

Section 1 - Details
Job Title
Corporate Procurement Assistant
Job Type
Outsourced Staff
Department / Unit
Facilities and Administration Services Department, Corporate Procurement Division
Reporting to / Line Manager

Manager, CPD

Section 2 – Purpose of Job
The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is financing the Infrastructure for Tomorrow—infrastructure with sustainability at its core. We began operations in Beijing in January 2016 and have since grown to 109 approved members worldwide. We are capitalized at USD100 billion, and AAA rated by the major international credit rating agencies. Collaborating with partners, AIIB meets clients’ needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.

The Corporate Procurement Division (CPD) under Facilities and Administration Services Department is responsible for procurement of goods, works, consulting services and other services required by the Bank to fulfil its institutional requirements. The principles governing the Bank’s corporate procurement are based upon the Bank’s core values: Lean, Clean and Green. The objective of the Bank’s corporate procurement is to obtain the appropriate goods, works and services for the stated purpose, at the appropriate time and cost and in a manner that balances the overall institutional requirements for economy, efficiency, value for money, transparency, accountability, environmental and social sustainability.

Corporate Procurement Assistant is responsible for providing support to CPD staff in maintaining a seamless execution of procurement processes in accordance with the AIIB’ Policy, Directive and Administrative Guidance on Corporate Procurement. This position will actively contribute to the preparation of reports, communications, and will play an essential role in ensuring service excellence, and flexibly adapting to the diverse needs of stakeholders.

Section 3 – Accountabilities & Responsibilities
· Maintain CPD SharePoint with all procurement-related documents.
· Support CPD staff in preparing sourcing requests, bidding documents, supplier registration, contract signing, and supplier performance reviews.
· Support Requesting Departments in addressing their concerns related to procurement processes.
· Maintain CPD Procurement Dashboard, collect and analyse procurement data, and generate reports as requested.
· Assist CPD staff in organizing and delivering training programs, scheduling internal and external meetings, prepare minutes of meetings and track procurement workflows.
· Assist CPD staff in contract distribution and signing, invoicing and payment processes, etc.
· Any other tasks that may be assigned from time to time by the supervisor(s).


Section 4 – Knowledge, Skills, Experience & Qualifications
· Minimum 1-3 years of relevant experience in procurement or contract management, preferably in large financial institution or similar organization.
· University degree or equivalent in business administration, finance, law, or other relevant areas.
· Proficient in verbal and written English
· Good analytical and problem-solving skills.
· Excellent interpersonal, communication and organizational skills as well as ability to juggle multiple priorities; Ability to work effectively in a team environment.
· Self-motivated and detail-oriented; able to work under pressure and meet deadlines; service orientation.
· Proven experience with Microsoft Office applications is a must.
· Basic knowledge and experience of international procurement practices is an advantage.