工作职责:
Vacancy –Financial Management Assistant of Asian Infrastructure Investment Bank (AIIB)
AIIB would like to select suitable candidates to fill the position of Financial Management Assistant. Monthly salary (before tax and social security insurance deduction) will be between RMB 12,000 and 17,000 yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.
For Application: Please scan the QR code below to register with our system and upload your application details, or send your CVs in both English and Chinese with your photos to our mailbox before closing date. Please note that only shortlisted candidates will be contacted for interview.
Title:02Financial Management Assistant
Job Type: Outsourced (Chinese Nationality only)
Department: Sustainability and Fiduciary Solution Department (SFD)
Work Hours: Full-time
Location: Chaoyang District, Beijing
Closing Date: Feb 28th, 2025
Monthly salary (before tax and social security insurance deduction) will be between RMB 12,000 and 17,000
The Asian Infrastructure Investment Bank (AIIB) has the mandate to foster economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnership.
Sustainability and Fiduciary Solutions Department (SFD) contributes to AIIB’s commitment to sustainable development through the implementation of its sustainability and fiduciary governance policies in projects that it finances. The Financial Management (FM) Team is a part of SFD. Specifically, the FM Team is responsible for the financial management aspects of the Bank’s overall Sovereign Backed loan portfolio, ensuring sound operational support and advice in the area of financial management.
The FM Assistant provides technical support and assistance to the FM team. This includes maintaining and updating the FM-related work database, collaborating with external departments on information system development, and supporting Financial Management Specialist (FMS) in preparing reports and presentations on FM matters. Additionally, the assistant provides various administrative support to FM Team including but not limited to managing schedules, logistics, office documents, Short Term Consultant (STC) management, data entry, and office supplies. The assistant ensures confidentiality and performs other assigned tasks.
Key responsibilities:
Audit Compliance
80Assist the team to maintain and update the master table for the whole portfolio of SBF and Trust Funds, aligning it with other operational system data. Generate monthly Audit Compliance Status Report for projects with audit reports due, providing early notice and conducting data analysis with support from FM Specialist to reflect project audit performance for management’s inform decisions.
80Support responsible FM specialists to prepare audit waiver in compliance with the FM Guidance Note.
80Assist the team to compile necessary data and information to prepare reports of overall portfolio, such as semi-annual/annual reports, Quarterly Monitoring Report, etc.
Database maintenance and Information System Development
80Assist the team to maintain a database of audit reports and Unaudited Interim Financial Report (IUFRs) using the Bank’s system, establishing and monitoring tracking rules based on legal covenants for projects with audit and IUFR requirements. Record the receipt of various reports with necessary detailed information.
80Manage the filing of legal covenants, audit reports, IUFRs, and FM materials on the shared drive for future reference.
80Support the FM Team to collaborate with the IMIS team to develop the audit and IUFR tracking function in the IMIS system and ITD team on IT-related initiatives, e.g.: Client Portal development, etc.
Consultant Management and Support
80Assist the FM Team to monitor and manage consultants' contracts.
Logistic Support for Travel and Meeting
80Ensure timely and smooth logistics of FM Team members on official travel, including assisting with staff visa application, travel request preparation and claims of reimbursement.
80Provide logistical support for meetings and events, including scheduling of time, distributing invites, assisting with minutes-taking, and other instructed support.
Administrative Support
80Provide support for on/offboarding logistics for professional staff, including tasks such as office arrangement, coordination with HR/Facility Administration Services Department (FAS) teams, and collaboration with relevant teams for a smooth process.
80Any other tasks that may be assigned from time to time by the supervisor(s).
任职资格:
Candidate Requirements
-Bachelor’s degree or above in related fields from a reputable university
-Minimum 2 year of relevant operational/administrative support experience in the international/financial institution
-Having familiarity with financial management and accounting in the role would be a valuable asset
-Proficient in verbal/written English and Chinese
-Excellent interpersonal, diplomatic and organizational skills as well as ability to juggle multiple priorities
-Self-motivated and detail-oriented; able to work under pressure and meet deadlines; service orientation
-Experience of working in a multi-national environment with a dispersed workforce will be a plus
-Proven experience with MS Office Applications is a must