KEY RESPONSIBILITIES



HIBA SHANGHAI EDUCATION DEVELOPMENT FOUNDATION

Support the strategic development of the foundation in target setting, operations and compliance.
Actively reach out to the Hiba Shanghai community to raise the foundation’s awareness and positive influence.
Establish and maintain strong relationships with key stakeholders, including parents, local businesses and community leaders.
Plan and explore innovative channels or projects to attract more donations, and ensure the key performance indicators, including the annual fundraising, donor increase, donor retention rate and event success rate targets, are met.
Handle enquiries from the community regarding the foundation; ensure all donation documents are properly collected and archived.
Maintain an up-to-date donation database and keep regular contact with both current and potential donors.
Conduct annual surveys and data analysis to understand their needs for better donor service.
Coordinate with both internal and external stakeholders to conduct charity projects, track project progress and take records in line with the regulatory requirements.
Recruit and manage volunteers to support fundraising events and projects when applicable.
Provide administrative support on legal board meetings, annual reviews, work reports, workshops, thank you events, information disclosure and other events applicable.
Review and update operation procedures and policies regularly to ensure a compliant approach is implemented.
Perform day-to-day work such as report and document writing, presentation, filing, mailing and etc.


CROSS-DEPARTMENT COLLABORATIONS

Work closely with Higher Education and Careers team (HE) to implement alumni programme; act as point of contact of alumni communications to foster positive relationships and strengthen the community network.
Collaborate and liaise with HE, Central Office (CO) and/or other departments, to execute alumni events on logistics arrangements, communication materials and evaluations.
Maintain an updated alumni database on We.Connect with accurate contact details and careers information; support HE Director to explore mentorship, internship and employment opportunities for alumni.
Provide admin support to Co-Curricular Activities (CCA) team including late pickup duty, registration system setup, contract preparation and parent/vendor event support when needed.
Support the routine operations of the Master’s Office.
Any other tasks assigned by the line manager.


BASIC QUALIFICATION



Bachelor's degree or above in relevant subject areas.
Proficient in oral and written Chinese and English.


EXPERIENCE



A minimum of 3-year related working experience.
Excellent relationships with both internal/external parties.
Experience in fundraising is preferred.


EXPERTISE



Excellent communication, relationship-building, and teamwork skills.
Quick learner, well organised and capable of multitasking.
Technical proficiency in data analysis and ability to prepare reports in Office applications.


Preferred Aptitudes



High level of integrity and honesty.
Proactive mindset to constantly strive for excellence.
Creative and able to turn ideas into action.
Passion for the education industry or charity
Experience in marketing is a plus.








As an employer of choice, Wellington College China is committed to making professional learning and personal development central to its ethos and approach. WCC fully recognises its responsibilities for safeguarding children. Our safeguarding policy applies to all staff, governors and volunteers working in the Group.