Position Overview Performs reception support, general administrative duties and employee activity support. Support to senior level managers and the department. In addition to typing, filling, copying, answering phones, this position also performs duties such as coordination of meetings, obtaining supplies, running work-related errands.
Job Responsibility Receptionist （Support MCHQ Office） -Serve as the primary interface of contact for visitors and staff, ensuring a warm and professional welcome. -Answer telephone calls in a courteous manner, accurately route calls and document messages -Manage the visitor system, maintain the daily access and security and issue appropriate security passes. Reporting and tracking security issues.
General Office Support -Full-cycle management of office supplies, including demand collection, purchase activities, inventory management, and distribution and recording. -Oversee office facility repair and maintenance. -Manage office express delivery reception, sorting, and distribution. -Process business card application and printing. -Responsible for booking, arranging, and coordinating meeting rooms (including training rooms and multi-functional halls), covering facilities, layouts, catering, and other supplies -Assist business travel management -Support Admin Manager in vendor management, contract management, and reporting.
Employee Activity Support -Plan, organize and execute employee engagement activities and events
Others -Perform other duties as required. -This position requires you to reasonably judge, identify, and properly handle all the personal information involved in work, and to learn and master the relevant policies and procedures for Magna's data privacy and personal information management.
Knowledge and Education -Preferable majoring in liberal arts such as language and management -Education: Bachelor's degree
Work Experience -3 years working experience in Admin Area -Proven experience in reception, administrative support, or a similar role.
Skills and Competencies General Competence -Strong interpersonal communication skills -Able to work independently -Proactive and positive attitude -Self-motivated and able to work under pressure -Strong organizational and multitasking skills with attention to detail. IT/Language -Proficiency in office software (e.g., MS Office) and familiarity with administrative systems. -Good command English in listening, speaking and writing.
