The Site Contracts Lead is responsible for overseeing the site contracting process for clinical trials. The Site Contracts Lead will manage the site contracting process in a way to streamline negotiations, control budgets, manage risks, and ensure that all parties, both external and internal, involved in the contracting process are aligned and working toward the same goals.
- at least 5-7 years or more in experience related to site contracting or combination with a related filed/ roles within CRO industry is required.
- at least 1-2 years or more in regional/ global lead experience is required
- extensive experience in both initial/ amendment contracts/ agreement is required for candidate's local country. (experience in other countries is a plus)
- great communication skill in English and Chinese (a must)
Please refer below Key Accountabilities of Site Contracts Lead
Oversee the site contracting process for clinical trials, ensuring that contracts are executed in a timely and effective manner
Monitor, drive, and report on site contract performance throughout the whole lifecycle, specifically metrics such as contract cycle times, contract aging time, contract quality and tracking compliance
Developing all Project set up documents for contracting, including but not limited to: CTA templates, Fallback languages, Site Contract Plan, etc.
Advise on investigator grant budgets/parameters in collaboration with a global team of Grant Strategy and Investigator fees
Ensuring that all terms and conditions are clear, effectively aligned with the overall project needs
Participate on KOMs to provide feedback on preferable contracting strategies and beneficial tactics
Oversee project specific Site Contracts team, providing leadership, guidance, and necessary project/client specific training to the team members
Develop and implement best practices for site contract management, including specific processes, procedures, and tools
May support the department through shared knowledge and other defined pathways, as well as deescalate issues
Conscientiously control the budget from a site contracting aspect, ensuring that costs are tracked, managed, and communicated timely and effectively.
Identify and mitigate risks associated with the site contracting process, including risks related to timelines, costs, effectiveness of implemented strategy, and quality. Collaborate with all relevant stakeholders until resolution.
Maintain frequent, clear and effective communication with all stakeholders involved with or dependent upon the site contracting process, including sponsors, key internal stakeholders, vendors, collaborative CROs and sites (as applicable)
Build and maintain strong working relationships with external and internal stakeholders, and facilitate alignment of relevant parties aiming at expedited contract execution
Provide necessary support to cross-functional teams including Start up, Global Clinical Operations, Investigator Payments, Business Development and Feasibility
Provide regular updates and reports on the site contracting process to clients, senior management and other stakeholders as needed
Monitor data accuracy and completeness
Support Project Lead with implementation of project hour forecasting for Site Contracts team to ensure accurate planning, resource allocation and budgeting throughout trial lifecycle