岗位职责:
Job Title: Officer of General Administration 综合行政管理科员
Department: Information Technology Department (ITD), Vice-President (Administration and Business) (VPAB), HKUST(GZ)
Job ID:
Job Posting Details
Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the “Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area” and the “Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents.
In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring “Hub” and “Thrust” to substitute the conventional one characterized by “school” and “department”, facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe.
HKUST(GZ) comprises four Hubs, namely Function Hub, Information Hub, Systems Hub, Society Hub and 16 thrusts. The admission of undergraduate students begins in 2023, with the first batch of programs covering artificial intelligence, data science and big data technology and smart manufacturing engineering.
HKUST(GZ) is located at *** Duxue Road, Qingsheng Hub Cluster, Nansha District, Guangzhou. The campus covers an area of about 1,669 mu (111.3 hectares) and is divided into two construction phases. The first phase covers an area of about 716 mu (47.7 hectares) with a floorage of about 636,000 square meters (63.6 hectares), which had been officially put into use in September 2022. The design of the campus blends natural scenery with architecture, with key cutting-edge technologies for energy conservation and environmental protection adopted during the design and construction process, in a bid to establish the campus as a new benchmark of green, smart and sustainable development.
Duties
1.Based on the internal administrative work, propose and implement working instructions and optimization plannings to improve departmental efficiency by means of informatization;
2.Oversee the budget management, ensuring compliance throughout the entire process including budget proposals, allocations, usage, and payments;
3.Manage the internal archives and documents, including archiving, access control, contents management, classification, etc.;
4.Handle internal asset management, including asset allocation, annual assets inventory, etc.;
5.Manage departmental recruitment in coordination with the HR department, including headcount planning, progress management, etc., ensuring smooth hiring;
6.Assist in controlling key projects and tracking the implementation of critical tasks;
7.Prepare working reports;
8.Offer administrative support.
1.围绕部门内部行政工作，以提高部门工作效率为目标，以信息化为手段，制定工作规范与流程优化方案，并组织执行。
2.负责部门预算管理工作，监督并保障预算申报、下拨、使用、执行等全流程的合规性。
3.负责部门内部档案与文档的管理工作，包括归档管理、访问权限管理、文档内容管理、分类管理等。
4.负责部门内部资产管理工作，包括资产调拨、年度资产盘点等。
5.负责部门内部招聘管理工作，包括人力配置、招聘进度管理等，与人力资源管理处协同，推动内部招聘事宜顺利开展。
6.协助管控部门重点项目，追踪落实重点任务。
7.编写部门工作报告。
8.部门行政支持。
任职要求:
Qualification Requirements
1.Hold the master’s degree or above, with 5+ years of working experience,02including at least 3 years of experience in a large-scale enterprise;
2.Proficient in both Chinese and English, with a minimum requirement of passing CET-6 or equivalent English language certification. Candidates should be comfortable working in an English-speaking environment. And those with an English translation certificate of overseas study experience are preferred;
3.Be capable of systematic thinking with clear working methodologies, strong logical mindset and structured expression. Preference will be given to candidates with a background in the IT industry;
4.Be responsible, honest, detail-oriented, and able to work under pressure and challenges;
5.Be a good communicator. Candidates with working experience in domestic universities will be preferred.
6.Master high-level writing skills and should be capable of paperwork.
1.硕士或以上学历，5年或以上工作经验，且含3年或以上的大型企业工作经验；
2.扎实的中英文语言功底，通过大学英语六级或同类英语语言认证，适应英语办公环境，持英语翻译资格证书或有境外留学经验者优先；
3.具备系统性思考力，工作思路清晰，思维和表达逻辑性较强，具有IT行业工作背景者优先；
4.工作认真负责、诚信正直、耐心细致，能承担一定的工作压力和挑战；
5.拥有良好的沟通能力，有国内大学工作及教学经验者优先。
6.拥有高水平的文书能力，能胜任文书工作。