This position is the colleague who is responsible for arranging and organizing activities or meetings in the Business Unit (BU for short hereafter) and as the general operational process executor of support function to meet the BU’s demand in internal business operation support.
Responsibilities
61 Lead and arrange activities or meetings in BU, e.g. management meeting, EoE or marketing/internal activities (seminar, annual party, team building or outing, etc ), including agenda, schedule, proposal, budget, documentation, meeting minute or press release for comprehensive process. (30%)
61 Management and monitoring role on site, e.g. as host for internal meeting and overall control the progress of the meeting to ensure a smooth meeting. Meanwhile strong collaboration with internal or external stakeholders or vendors to prevent any incidents raise up or solving them with satisfaction. (30%)
61 Coordination, including discussion or communication with internal colleagues or vendors/suppliers with resulted mindset. (10%)
61 Summary and improvement, after each activity or meeting, summarize both good and weak points with improvement report to keep continuous progress. (10%)
61 Process Management, be responsible for working instruction or flowchart as process owner with efficiency oriented and quality-based target and act as monitoring role to periodically review and improve the process. (10%)
61 Perform other duties assigned by Reporting Manager and / or SL Manager (10%)
Requirements
61 College degree or above, at least 5 years working experience in activity & meeting arrangement with ADM related would be a preference.
61 CET 6 or above with fluence Oral & Written English
61 Familiar with office, e.g. Word, Excel, PPT with excellent logic
61 Excellent planning and organizing ability with good communication skills
61 Careful, with strong responsibility and team collaboration mind
61 Strong execution and stress resistance