*Job Overview/ Purpose of the Role
This role is responsible to support HR shared service activities and daily operations, including but not limited to following employees’ tenure lifecycle related process, coordinating internal & external trainings, providing support for routine administrative and ad-hoc tasks within HR department.

*Key Responsibilities
· Employee tenure lifecycle process:
00 Onboarding: materials preparation, orientation sessions coordination, announcement drafting, etc.; maintain the employee database and ensure all new hire information is accurately recorded.
00 P-file: establish employees’ personnel files with regular maintenance and aperiodic update if any.
00 Probation: inform the target setting and performance assessment.
00 Labor Contract: new employees’ *** signed-off contract and active employees’ renewal process.
00 Leaving: exit documents collection and certificate preparation.
· Administrative support:
00 Maintenance accurate records of employee information within master file monthly.
00 Update organization chart monthly accordingly to actual personnel changes.
00 Responsible for HR related purchase request/supplier contract/payment/company chop process.
00 Prepare and post HR related announcements and notifications.
· HRIS system operation:
00 SuccessFactors: create employee profile, maintain personnel data and update position information.
00 GRC: create and activate employee work e-mail and apply for various system permissions.
00 Attendance system: input new employees’ entitled leave days, retrieve quarterly attendance report and regular maintenance.
· Trainings & Development:
00 Support the coordination of training programs and workshops.
00 Assist in tracking employee training records.
· Support to HRVP:
00 Arrange domestic and international travels, including flights, accommodations, transportations and visas.
00 Handle regular and travel-related expenses and paperwork.
00 Assist in consolidating business data/slides collected from country HRs.
00 Other ad-hoc tasks or requirements.
· Other:
00 Chinese employee Shanghai residence permit and Hukou application.
00 Maintain supplemental medical insurance on a month basis to ensure a smooth and on-time operation;
00 Assist in the recruitment process by coordinating interviews, initiating reference check, notifying medical examination, etc.

*Qualifications (Education/ Experience/ Key Competencies)
· Bachelor’s degree in HR management, psychology, management or other related majors.
· Fresh graduate or have 1- 2 years working experience in MNCs.
· With general knowledge of PRC Labor Law and employment related procedure & process.
· Fluent in both English and Chinese.
· Good interpersonal and communication skills, both written and verbal.
· Strong proficiency in Microsoft Office Suite.
· Strong mind, executive force, efficiency, self-motivation, honesty and trustworthiness.
· Multitasking, time management, flexibility, problem-solving and critical thinking.
· Ability to work independently and as part of a team.
· Enjoy being with and working with people, team player, respect others.
· Knowledge of HRIS systems is beneficial.