Responsibilities/Accountabilities - Be responsible for office management from maintaining a clean office environment, visitor management, office courier management, to stationery purchasing and management etc. - Receiving visitor at the front desk by greeting, welcoming, and directing them appropriately. - Keep updated records of office expenses, manage costs and make payments monthly. - Assist line manager to handle invitation letters, arranging accommodation and other logistics during their visit if needed. - Organize and support employee activities such as monthly birthday party, Friday afternoon tea, employee gathering, annual party, etc. - Assist line manager to handle the employee onboarding and offboarding process include pre-boarding notice, employee card and contract preparation as required. - Assist line manager to do employee data maintenance, Commercial Insurance related, GSPP related. - Assist line manager to implement HR operations and benefits programs e.g. annual health check. - Act as H&S coordinator of Shanghai office to lead and implement various health & safety activities such as fire drill and ensure a safe and healthy work environment. - Other job tasks assigned by Payroll & HR Operations Manager
Knowledge /Competences - Customer service attitude and good communication skills - Professional attitude and appearance - Good time-management skills, with the ability to prioritize tasks - Ability to be resourceful and proactive when issue arise - Competent in Microsoft Office applications such as Word and Excel - High School degree and above
