About Role

The Payroll / HR Admin handles Asia payroll operation and provides support for various daily HR related tasks and programs in close cooperation with the HR BPs whom he/she is providing operational support for. He/She will also independently respond to employee questions, general issues and requests.

Responsibilities:

Payroll Admin-50%

-Payroll Processing: Assist Asia Payroll Lead to ensure accurate and timely processing of payroll for Asia employees
-Compliance: Stay updated on local benefits and payroll regulations; ensure compliance with local tax laws & labor laws and internal SOX compliance.
-Record Keeping: Maintain employee payroll records; keep detailed records of payroll changes, such as new hires and terminations.
-Employee Support: Address employee inquiries related to payroll, deductions, and benefits.
-Collaboration: Work closely with country HR on the clarification of payroll data. Collaborate with finance to reconcile payroll accounts and provide audits support.


HR Admin for China & HK-50%

-HRIS system: responsible for data-compliance and back-up for maintenance of the HRIS system including Employee and Manager Self Service and the collection of relevant paper documents where legally required, e.g. data of new hires, terminations, transfers, salary changes, awards, absence management, work time; preparation of ad-hoc reports and other information related to the HRIS system
-Payroll preparation: provide relevant information on e.g. absences (long term sick leave), awards and leave of absence (maternity leave) to the administrative support, making sure that all the necessary documentation is put in place and the payroll is informed properly
-HR Guidance: provide operational support to HRBPs during employee transactions such as recruitment activities (e.g. coordination of job posting, resume review, interviewing, offer creation), promotions, transfers, salary adjustments, handling of terminations including exit interviews; act as a back-up for the HR Admin on all local employee-related HR queries; provide interpretation of the labor law and administering them accordingly, e.g. keeping up with federal and state minimum wage, overtime, and record-keeping law as well as guidance and interpretation of HR policies to leaders and/or employees
-Vendor Management: liaise with external vendors, e.g. outplacement provider or local benefit providers such insurance providers and pension fund and advise employees on their eligibility and on the application and take care of the submission and handling of the related invoices in back-up situations.

Qualification:

- Business Admin/HR related diploma or Bachelor’s degree in HR management, Business Administration or related field
-Min 2 years of experience in HR Admin; with experience in inhouse payroll processing is an advantage.

Special Skills Required

-Language skills: fluent in English and local language both written and spoken is a must
-Special Knowledge: understanding of HR Processes and Terminology including local requirements, e.g. social security, pension fund; proficient using HRIS systems
-Computer/Technical skills: proficient in working with Microsoft Office Based Programs, especially Excel, Word, Power Point and Outlook
-Discretion: ability to handle highly sensitive material and maintain confidential information with a high degree of professionalism
-Communication skills: professional oral and written skills including professional correspondence; identify the key points to communicate on an interaction, selecting the right channel for the message and the audience; seek to understand yourself and how you differ from others in style, approach and beliefs
-Interpersonal skills: solid interpersonal and multicultural skills in order to establish and maintain professional working relationships at all levels internally and externally and the ability to work independently as well as in teams; enjoy helping people and working with others
-Organizational skills: manage own time effectively and allocate an appropriate time for the various tasks; balance conflicting priorities and ensure the completion of essential projects and meeting the deadlines
-Adaptability: ability to learn fast and to adapt to changing priorities and /or multiple conflicting priorities without loss of self-composure
-Drive/Initiative: demonstrate the ability to foresee problems and prevent them by taking appropriate actions; bring a proactive attitude and search actively for opportunities to improve the service and adopt a questioning approach to clarify or more fully understand an issue
-Attention to detail: check own work and focus on details; ability to stay focused and alert over a longer period of time; ability to work with numbers
-Business focus: understand how organizations function and the relationship within teams and business units; reflect beforehand what the consequences of new procedures might be