Roles & Responsibilities:
The position holder is responsible to provide quality administrative supports
mainly in learning and teaching for XJTLU Wisdom Lake Academy of Pharmacy.
The role-holder will be expected to support the programme directors and
academic staff of the Academy, and work closely with other professional
services staff members in academic-related activities. The role-holder will
need to build strong working relationship with other functions across Academy
and university, such as Registry, Education Quality Assurance, Academic
Services Office, Library etc., and will be expected to proactively contribute
to different kinds of events at university/school/department level, including
the University graduation ceremonies, Open Day, student programme choice, and
other academic-related events.
The successful candidate will need to demonstrate a positive attitude, a high
level of reliability and professionalism, strong communication and
organizational skills, and work flexibility.
1. Act as the administrator to academic-related meetings and provide all
support required, including document collection and dissemination, preparation
of minutes and coordination of follow-up actions
2. Provide academic administrative supports to Academy-level committees,
including Academy Learning and Teaching Committee, Academy Research Committee,
Academy International Committee, Academy Student-Staff Liaison Committee and
Student Progress Committee, etc.
3. Act as a bridge between Education Quality Assurance Office (EQA) and the
Academy, and contribute to Academy level internal and external Quality
Assurance Processes e.g. IPR, annual review and external accreditation review,
ensuring that the proceedings run on in a timely manner.
4. Coordinate academic support in response to programme applications and
modifications
5. Support the smooth running of the programmes, the examination and
assessment processes, in conjunction with staff in the Registry and other
academic related departments/offices, throughout the academic year, including
textbook information collection, timetabling, exam papers collection,
moderation coordination and documents translation, exam paper archive, etc.
6. Provide logistics support to staff members of the Academy of Pharmacy
7. Work closely with the Non-degree Training Manager and provide necessary
administrative supports to the non-degree training programmes of the Academy of
Pharmacy
8. Complete other tasks as assigned by the line manager
Qualifications:
Experience
Essential
Self-driven, results-oriented
Experience in administration
Experience in coordinating activities
Experience working and contributing as a part of a team
Desirable
Experience of working in a Higher Education (HE) context, preferably in an
international environment
Experience of managing educational projects
Educational Background
Essential
Master’s degree, preferably in biopharmaceutical related areas
At least 3 Years of relevant work experience
Desirable
Other postgraduate qualification in relevant areas
General and specialist knowledge
Essential
Sound awareness of cultural diversity within an international environment
Knowledge of UK higher education system
Desirable
Knowledge of natural science, such as Pharmacy, Biology, and Chemistry
Knowledge of issues associated with HE, preferably in an international context.
Skills
Essential
Excellent written and oral communication skills in both English and Chinese
Excellent organizational skill
Excellent interpersonal skills
Ability to work with a diverse group of people
Ability to prioritize a variety of tasks and meet deadlines
Excellent IT skills
Desirable
Ability to optimize procedure