Location: Shanghai, China
Objective:
The position of Administration and Human Resources Coordinator (行政和人力协调员) shall have a full and overall view of the company’s Administration, HR and Recruitment activities internally and externally. It executes the company’s People & Culture strategy. Therefore, a precise and tangible understanding of all stakeholders including business environment, company management, staff and candidates, procedures and techniques is developed and maintained. It is responsible for gathering, editing, updating, maintaining, executing, and distributing information to the relevant stakeholders including to the Executive Management. It increases the efficiency and effectiveness of the administrative and human resources processes and procedures involved in the areas. The right candidate handles various tasks, such as implementing recruitment strategies, coordinating communication between departments, organizing meetings and company events, making travel arrangements, and keeping records to ensure a smooth operation. It aims to have a precise knowledge of the different situations and to provide strategic information to the company’s management and execute based on the decisions.

Department: Administration
Reporting Line: Chief Financial Officer, Chief Executive Officer
Responsibilities:
61 Follow and enhance the company’s strategy including its Vision and Mission.
61 Acting as point of contact for Human Resource related topics.
61 Assist in developing company branding and People & Culture branding.
61 Initiating and managing internal and external HR related requests.
61 Arrange, prepare and follow-up meetings with different stakeholders including precise ppt-Presentations.
61 Coordinate all employment-related contracts with staff and external (freelance) supporters.
61 Documentation of different company activities such as Meeting Minutes, SOPs, administrative operational tasks, produce reports, presentations, and briefs.
61 Prepare periodic expenditure reviews and forecasts, arrange bank payments.
61 Prepare and submit periodic HR and Administrative reports and assist in preparation of reports.
61 Support Accounting in operational tasks such as but not limited to salary calculations, payroll execution, taxes and insurances, commissions & bonuses and maintain costs and expenses and provide relevant data and reports on time.
61 Support and take a lead in recruitment activities including onboarding and offboarding processes.
61 Organize HR-activities and special occasions and keep and maintain its expenses.
61 Maintaining records of staff-related data.
61 Assist in or organize administration of HR related activities such as but not limited to Working Permits, Visa, insurances, and taxes.
61 Develop and execute a frequent performance evaluation of each team member.
61 Develop and maintain precise Job Descriptions and evaluate potential market situation.
61 Organize and maintain company documents and information, especially related to HR regulations and laws.
61 Report relevant expenses for management and accounting.
61 Establish and maintain relationships with partner organizations.
61 Support in annual auditing.
61 Update company legal documents such as but not limited to Company Business License renewal, tax certificate, export/import license, etc. according to local laws and regulations.
61 Execute the maintenance of data security and documentation.
61 Organize and maintain Data files and information in company’s ERP system and server.
61 Organize office supplies and stationery.
61 Support other Departments during peak seasons.
61 Taking and making phone calls, translate documents EnglishChinese.
61 General administrative and project tasks assigned by superior.

Requirements:
61 Certificate in Business related Studies, English language, Marketing or Trade.
61 Preferably 3 to 5 years solid working experience in HR or Administration function.
61 Proven record in Human Resources Role of minimum 2 years.
61 Excellent knowledge of MS Word, Excel, Power Point.
61 Highly organized and straight minded, must be able to work on multiple tasks. simultaneously, should feel comfortable working in an international team.
61 Able to work under pressure and multi-tasking ability.
61 Ability to prioritize daily workload.
61 Initiative and committed.
61 Strong relationship building and communicative.
61 Analytical skills.
61 Eye for details, self-motivated, with exemplary discretion and confidentiality.
61 Creative and flexible solution provider.
61 Strong presentational skills.
61 Fluent spoken and written English & Mandarin.

Salary Package & Contractual Framework:
61 One year contract as maternity substitution with possibility to expand role beyond the timeframe as company grows.
61 Competitive Basic Salary.
61 Exciting bonus & commission scheme
61 Flexible working time.
61 Company Incentives (including gym membership).